Section 9 / Part 8
Effective Date: April 26, 2005

Example letter

Use 10 days prior to closure letter when the counselor has been unable to contact the client directly. Use with Status 26 Client Report. See Section 8 / Part 41.

Local office letterhead

Dear __________________:

I’m pleased to learn that you are still working at _____________________ and that your job is going well. According to our records, you have been employed there since _________________. You are earning _______________ an hour and working ________________ hours a week.

I have tried to contact you numerous times in recent weeks to discuss closure of your case, but I have not been able to talk with you. Please complete the enclosed form and return it to me. If I do not hear from you by _________________ (DATE in 10 days), I will assume that your employment continues to go well. I will also conclude that you are satisfied with your job and that you do not need additional services. Once __________________ (DATE) has passed, I will send you a letter to officially close your case.

If you have any questions, please contact me at . Thank you, and best of luck to you in all your future endeavors.

Sincerely,

Counselor’s Name

Enclosure: Status 26 Client Report Form

cc: RS Regional Program Administrator