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TRANSPORTATION SERVICES

Transportation is a support service and will be provided only in conjunction with other rehabilitation services. Transportation means travel and related expenses that are necessary to enable an applicant or eligible individual to participate in a VR service. This service may include, but is not limited to:

  • Mileage, parking fees and road tolls.
  • Short-term travel related expenses, such as food and shelter, incurred by an individual when participating in authorized services.
  • Use of public transportation.
  • Taxi or bus fares.
  • Limited vehicle repairs and maintenance essential to the operation of a personal vehicle used to participate in other IPE services.
  • Limited vehicle purchase when there is no cost effective alternative and when necessary to participate in the IPE or to achieve employment.
  • Relocation expenses incurred by an individual who will be permanently relocating in connection with participation in IPE services or a job placement that is a significant distance from the person’s current residence.

    800 Transportation payments to individuals (clients)
    Include any payment to the client for transportation
    Examples:
    Bus coupons
    Cab tickets
    Fuel charge
    Gas money
    Meals for drivers
    Mileage
    Taxi
    Travel expense for personal care attendant
    Relocation expense connected to job placement significant distance away

    801 Mileage for vendors

    810 Vehicle purchase (including sales tax)
    Vehicles may be purchased as a transportation service for clients if necessary to carry out the rehabilitation plan or achieve the employment outcome. Purchase of vehicles may be considered only if no other cost-effective transportation alternative exists. Purchase of vehicles may also be considered if the total cost of the purchase and related fees would be less than alternative monthly transportation fees when considered over the life of the case. The feasibility of other alternatives, such as public transportation or transportation provided by family, co-workers, friends or other students or the use of drivers, must be explored and documented in the record of services. Under these circumstances, the purchase of a vehicle is available to any eligible client, regardless of significance of disability, as long as the individual is in an open category of service through Order of Selection. RS may pay for sales tax and insurance as additional expenditures separate from the purchase price.
    Examples:
    Vehicle (car, van, truck)
    Kansas sales tax

    820 Vehicle insurance, property tax, tags
    Examples:
    Insurance
    Liability insurance
    Personal property tax, vehicle
    Registration fees
    Tags Vehicle inspection

    830 Vehicle repair
    There may be instances when repairs are needed for a vehicle owned by the individual. If use of the vehicle is essential for the individual’s participation in the IPE or for achievement of the employment outcome, vehicle repairs may be authorized if no other source exists to finance the needed repairs.
    Examples:
    Labor and parts
    Repair estimate
    Vehicle repair
    Tires (automotive)
    Towing charges


    RELATED INFORMATION FOR TRANSPORTATION

  • Support service provided ONLY in conjunction with other core VR services.
  • Mileage rate for clients is no more than 20 cents a mile, and no more than $450 a month.
    See Section 3 / Part 8 for additional information. Mileage rates should be negotiated based on actual costs to be incurred by the client.
  • The mileage rate for vendors is no more than 25 cents a mile. See Section 3 / Part 8 for additional information.
  • The Counselor's spending authority (cost cap) for vehicle purchase is no more than $1,999 for the life of the case. See Section 3 / Part 8 for additional information.
  • The Counselor's spending authority (cost cap) for vehicle repair is no more than $1,000 for the life of the case. See Section 3 / Part 8 for additional information.

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