STATE DEPARTMENT OF SOCIAL                                
AND REHABILITATION SERVICES
Economic and Employment Support
915 SW Harrison, 681-W
Topeka, KS 66612

To: Area Directors
       Economic and Employment Support Chiefs
       Other Staff

State Commissioner's L - 1020

Subject: Kansas Commodity Distribution Manual (KCDM) - Revision No. 7.

PURPOSE OF LETTER AND BACKGROUND

• The Kansas Commodity Distribution Manual (KCDM) has been revised to incorporate the new 1999 poverty income guidelines, to update Distribution Area Contact Information on Exhibit A-2, and to add two statements to Exhibits B and C. The following will be added to Section 11, Part B of Exhibit B, and Section II, Part B of Exhibit C:
  
  In addition the participating organizations agrees that all food will be distributed and used in accordance with 7 CFR Part 250 of the Regulations for Food Distribution.

The following will be added to Section II, Part H of Exhibit B, and Section II, Part H of Exhibit C:

• In instances when claims action and/or audit findings have not been resolved, the records shall be retained as long as required for the resolution of such action or findings.

These changes will be effective for all Federal Fiscal Year 2000 agreements to distribute commodity foods under The Emergency Food Assistance Program (TEFAP).

CHANGES

Income Guideline Revision

Federal regulations and the TEFAP Kansas State Plan require that eligibility be determined based upon a household's total gross monthly income. Households with a maximum gross monthly income of 130% of the federal poverty level are potentially eligible. Due to the annual publication of the new federal poverty level guidelines for 1999, it is necessary to revise our income eligibility standards. We are revising the Kansas Commodity Distribution Manual (KCDM), Section 2303, Income Standards, and Section 8000, Exhibit E. Exhibit E is the TEFAP Declaratory Statement/Inventory Control form which is used in order to determine program eligibility. Maximum monthly TEFAP income guidelines are listed on this form. The new income guidelines should be reflected on all declaratory statement forms, local applications and any other information used to determine eligibility for participation in TEFAP. The new guidelines (effective July 1, 1999) are as follows:

TEFAP
MAXIMUM GROSS MONTHLY INCOME STANDARDS

REQUIRED ACTION

In order to implement the new income guidelines and to inform participating organizations of the changes in this letter, it is necessary for SRS Area Directors to do the following:

1.  Request from the SRS Food Distribution Unit the total number of copies of this letter and manual revision in order to provide the information to all TEFAP participating organizations in their respective management areas.
   
   
2. Distribute a copy of this letter with the manual revision to all TEFAP participating organizations and individuals having Kansas Commodity Distribution Manuals or TEFAP implementation responsibilities.
   
   
3. Remove page 2-3, Determination of Income and page 2-4, Income Standards (Rev. 6/98). Insert new pages 2-3, 2-4 (Rev. 6/99).
   
   
4. Remove page 8-12, Exhibit E, Declaratory Statement/Inventory Control (Rev. 6/98). Insert new page 8-12 (Rev. 6/99).
   
   
5. Remove page 8-2, Exhibit A-2, Distribution Area Contact Information (Rev. 6/92). Insert new page 8-2 (Rev. 6/99).
   
   
6. Remove pages 8-3 and 8-4, Exhibit B, Agreement to Receive and Use U.S.D.A. Commodities in Prepared Meals for Needy Persons (Rev. 6/89). Insert new pages 8-3 and 8-4 (Rev. 6/99).
   
7. Remove pages 8-6 and 8-7, Exhibit C, Agreement to Receive and Distribute U.S.D.A. Commodities to Needy Persons For Home Consumption (Rev. 6/89). Insert new pages 8-6 and 8-7 (Rev. 6/99).

EFFECTIVE DATE

All policy and procedure changes detailed in this letter are effective July 1, 1999. The new income standards should be used for all TEFAP eligibility determinations completed on or after July 1, 1999.

Sincerely,

Candy Shively, Commissioner
Economic and Employment Support

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This page last updated: March 8, 2004