STATE DEPARTMENT OF SOCIAL
AND REHABILITATION SERVICES
Economic and Employment Support
915 SW Harrison, 681-W
Topeka, KS 66612

To:       Area Directors
            Economic and Employment Support Chiefs
            Other Staff

State Commissioner's L -1028

Subject:  Kansas Commodity Distribution Manual (KCDM) - Revision No. 8.

PURPOSE OF LETTER AND BACKGROUND

The Kansas Commodity Distribution Manual (KCDM) has been revised to incorporate the new Federal Fiscal Year 2000 poverty income guidelines, to add and delete food types to the distribution guidelines, and to delete a statement from Exhibits B and C. Specifically, these changes include the following:

The KCDM provides "Guidelines for Distributing Commodities" used to distribute commodity foods under The Emergency Food Assistance Program (TEFAP). New foods added include roasted almonds, trail mix, walnut pieces, beef stew, vegetable soup, and tomato soup. Butter was removed from the distribution guidelines. In addition, can sizes were changed for peanut butter, fruit, and vegetables. There are no changes in the distribution quantities of any of the food items (See Exhibit F).

The following statement will be deleted from Exhibit B, Section III, Part B, and Exhibit C, Section III, Part B: "by mutual consent of both parties or." These changes will be effective for all Federal Fiscal Year 2001 agreements for distribution of TEFAP foods.

Income Guideline Revision

The combined gross household income may not exceed 130%of the federal poverty level. Due to the annual publication of the new federal poverty level guidelines for 2000, it is necessary to incorporate the new income eligibility standards into the Kansas Commodity Distribution Manual (KCDM), Section 2303, Income Standards, and Section 8000, Exhibit E. Exhibit E is the TEFAP Declaratory Statement/Inventory Control form used to determine program eligibility and includes the TEFAP income guidelines. The new income guidelines should be added to all declaratory statement forms, local applications and any other information used to determine eligibility. The new guidelines (effective July 1, 2000) are as follows:

REQUIRED ACTION

Area Directors will implement the changes and inform participating organizations according to the following:

1. Request from the SRS Food Distribution Unit the total number of copies of this letter and manual revision needed to provide the information to all TEFAP participating organizations in their respective management area.
   
   
2. Distribute a copy of this letter and manual revision to all TEFAP participating organizations and individuals having Kansas Commodity Distribution Manuals or TEFAP implementation responsibilities.
   
   
3. Remove page 2-3, Determination of Income and page 2-4, Income Standards (Rev. 6/99). Insert new pages 2-3, 2-4 (Rev. 6/00).
   
   
4. Remove pages 8-3, 8-4, and 8-5, Exhibit B, Agreement to Receive and Use U.S.D.A. Commodities in Prepared Meals for Needy Persons (Rev. 6/99). Insert new pages 8-3, 8-4, and 8-5 (Rev. 6/00).
   
   
5. Remove pages 8-6, 8-7, and 8-8, Exhibit C, Agreement to Receive and Distribute U.S.D.A. Commodities to Needy Persons for Home Consumption (Rev. 6/99). Insert new pages 8-6, 8-7, and 8-8 (Rev. 6/00).
   
   
6. Remove page 8-12, Exhibit E, Declaratory Statement/Inventory Control (Rev. 6/99). Insert new page 8-12 (Rev. 6/00).
   
   
7. Remove page 8-13, Exhibit F, Guidelines for Distributing Commodities (Rev. 6/99). Insert new page 8-13 (Rev. 6/00).

EFFECTIVE DATE

All policy and procedure changes detailed in this letter are effective July 1, 2000.

Sincerely,

Sandra C. Hazlett, Director
Economic and Employment Support

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This page last updated: March 8, 2004