The KANSAS AGING PROJECTS COMMODITY MANUAL (KAPCM)

7000  BILLING AND PAYMENTS

There is no federal funding available to help states pay SRS administrative costs for NPE. Federal regulations allow states to establish a "user fee" to cover state storage, handling, shipping, and other administrative expenses. The amount of the user fee shall only be sufficient to cover the actual costs of program implementation. SRS shall review its user fee amount and the program costs on an annual basis in order to determine if fund balances are adequate for, or in excess of, program needs. SRS will adjust the user fee amount accordingly. This section details the policies and procedures regarding user fee billing and payments from participating projects for their facilities that use commodities.

7100  CHARGES - A fixed per case/bale user fee shall be assessed to all participating projects. This charge is to pay the state level administrative costs of the program. This charge is subject to change and SRS reserves the right to adjust the amount of the user fee according to the need. Changes in the user fee will be made only if necessary to meet increased or decreased program expenses and would ordinarily be made no more than once in any given year.

7200  Billing Procedures - Once a project's facilities have received commodities through NPE and have signed a delivery receipt, the project shall be responsible to pay the applicable user fee per case/bale received. Each project will be mailed a billing statement following every food delivery (See Exhibit D) to each of the project's facilities.

7300  PAYMENTS - Projects shall make payments for the total amount due as indicated on the billing statement for the commodities provided through NPE to each of the project's facilities. Payment by check or money order (no cash payments) must be submitted to the address on the billing statement within thirty (30) days following the date of delivery. Failure to pay within the thirty (30) day time limit will result in the suspension of additional food deliveries. No deliveries will be made to a project facility having an unpaid account balance.

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This page was last updated:  02/16/2001 01:33 PM