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Child Support
You owe it to your kids

BUSINESS PRACTICE
900-6

Revised: 01/07/09

900-6 ADDING AN AGREED ORDER

This Business Practice assumes that no legal action has ever been added to KAECSES for the court order number. This process will be used by Collection Officer Service Providers to add Voluntary (Agreed) Orders to the system. It can also be used by Legal Service Providers.

Warning: If the case has obligations that cover periods prior to the case open date, the following procedure must be followed so that collections will be applied correctly.

CASE PROCEDURE:

Each supported person must have a PEPR record. Example: Each child; AR (if the AR has spousal support.)

Next to PEPR

On PEPR:

--Enter--

Person number for the supported person

S in the SEL field

NA in program type unless the case was prior Interstate. If Interstate, determine the interstate program code.

Effective date: Must cover time frames for the court ordered obligation. If the court order has an obligation that started PRIOR to the case open date, the NA (or interstate) program must be built for that time frame. Use the oldest covered period for the effective date of the program. Example: CS effective 1/93 but a judgment exists on the order from 10/1/91-12/30/92, use 10/91 for effective date.

End date: End the program one day prior to the actual case open date that exists on PEPR.

--Press PF5 (Add)--

Next to LACT:

1. On LACT:

--Complete the required fields--

Non-CSE Petitioner: State of KS

Classification - P

Trib (Type AS@ in the field. Press PF4, select the appropriate Tribunal, and press PF9 Return.)

Action Taken (Type AS@ in the prompt field. Press PF4, select the appropriate Action Taken, choose a Vol Petition Packet -- Paternity, Support or Reimbursement -- and Press PF9 return.)

Leg Act Est by: CS or CT

--Press PF5 to add--

The system will automatically transfer to Court Caption (CAPT)

2. On CAPT:

--Type the court caption to be used on the hard copy legal documents exactly as it is to appear--

--Press PF5 (Add)--

The system will automatically transfer to Legal Role (LROL)

3. On LROL:

--Enter the CSE Case number--

--Press PF17 to get a listing of the people on the CSE case with their roles. If persons from other cases need to be added to the court case, move the cursor back up to the blank CSE Case # field, enter the other CSE case number, and press PF17 again. Repeat if more case numbers are needed. You can have up to ten cases by doing PF8 when the first five cases are used on the first page. The system will take you to the second page and a line will appear. You must add every CSE case number that is associated to the legal action.--

Petitions which request obligations to be paid jointly and severally:

Choose each respondent from the individual CSE case. Do NOT add the person by using NAME. These obligors must be case related for debt activation/posting.

--Enter--

AS@ in the Sel field opposite the name of each person you want to include in the legal action.

P/R/C (as applicable for each person). P=Petitioner; R=Respondent; C=Child.

If appropriate, select the person again on the other CSE case and assign the same legal role. For example: If the children on this court order are on two separate cases, with the same AP respondent, the AP is selected on each case and assigned the AR@ legal role. Legal role assignments must be made for every applicable CSE case. This establishes the tie from the legal action to the CSE case.

Effective Date

--Press PF5 to add the information--

NOTE: If the paternity indicators on CPAT have not been updated since the case opened and are still set at the default values, the system will automatically flow to CPAT to update the indicators and you may proceed to step 4. If CPAT indicators have already been updated, the system will automatically flow to LACT and you may proceed to step 5.

4. On CPAT:

--Select a child and update the values for Born out of Wedlock (BOW), CSE to Establish (CSE to Est), and Paternity Established (PE), if necessary--

Valid combinations of codes at this time are:

BOW = Y, CSE to EST = Y, PE = Y

BOW = Y, CSE to EST = Y, PE = N

BOW = Y, CSE to EST = N, PE = Y

BOW = Y, CSE to EST = U, PE = N

BOW = N, CSE to EST = N, PE = Y

--If available, enter the information on the father=s name and signature on the birth certificate--

--PF6 update. Repeat for each child on the case--

--PF9 to return LACT--

5. On LACT:

--Press PF16 to proceed to LDET--

NOTE: When the State of Kansas and the AR are petitioners, the AR should be assigned as the petitioner on LROL. Do not assign any state as a petitioner.

6. On LDET:

--Enter--

AS@ in the Sel field

F/N (Financial or Non-Financial)

Type

Effective Date (If the court document specifies a date on which payments are to begin, enter that date.)

End Date: Enter if specified for the obligation

Pmt Freq

DOM/W1 (Day of week - Sunday through Saturday is 1 through 7 -- or date within month that the payment is due.)

DOM2 - complete only if payment is semi-monthly

Current (Cannot be completed if Arrears field is completed. Use for accruing amounts. If there are separate CS amounts for the children separate CS obligation legal details are created. Ex: One child: CS obligation is $300/mo and other child CS obligation is $500/mo.)

Arrears (Cannot be completed if Current field is completed.)

Judgement (Complete this field if there is to be a journalized judgment amount. Complete one detail section for each judgment on the document.)

Description - In the case of a judgment, enter the covered time period and reason.

If there are multiple details (for example, one detail for current support and one detail for an arrears judgment amount) each one has to be recorded separately on LDET; however, two details can be added simultaneously. To add multiple details:

--Enter the information for the first detail in the first section of the LDET Screen--

--Enter information for the second detail record in the lower section--

If more detail records are to be added:

--Press PF8 to scroll to the next blank LDET Screen and continue adding details as necessary--

--Press PF5 to add--

--Press PF15 to proceed to LACT--

7. On LACT:

--Press PF18 to access ASIN to assign the Legal Action to the appropriate attorney. If the Collection officer is doing the voluntary packet and the case has not been referred to the attorney yet, the ASIN process must be completed since the document requires an attorney name. The attorney to whom it will be referred must be selected--

8. On ASIN:

--Enter--

AS@ in the Sel field

Effective (Date)

Reason (Assignment Reason) - RSP

--Select the Service Provider to whom to assign the Legal Action--

Type AS@ in the prompt (+) field following the Serv Prov field

Press PF4 (List).

--The system will automatically access Maintain Service Providers in Office (SVPO)--

9. On SVPO:

--Enter the office number of the Service Provider for the assignment in the Office # field--

--Press PF2 (Display)--

--Type AS@ in the Sel field by the appropriate Service Provider (Attorney)--

--Press PF9 (Return). The system will automatically return to ASIN with the Service Provider ID selected--

--Repeat for the AEST@ reason code if legal staff is creating the legal action--

10. On ASIN:

--Press PF5 to add the assignment record--

--Press PF9 to return to LACT--

11. On LACT:

--Review the legal action data to ensure accuracy--

--Press PF24 (Print). The system will download the document.--

If there is missing information needed to download the document, the system will flow to DDOC (dead document) and provide a message indicating what information is needed to download the document. If the highlighted field is green, the user will need to input information on the line provided. If the highlighted field is red, the user must enter the information in a field(s) in the system before the download can be completed. You may need to scroll through the pages of this screen to see what is highlighted. If the information missing needs to be added to the case, press PF9 return and go to the appropriate screen, add data, return to screen and try printing again.

Edit. Pay special attention to the areas of the document that are in red, making sure the data downloaded is correct. If downloaded information is not correct due to incorrect entries on LDET/LOPS or other screen processes, the WP document should be corrected AND after printing the document, return to LDET/LOPS or the appropriate legal screen and correct the screen process information so it reflects the paper document. Information on legal screens MUST reflect the paper documents. Monitored activities, additional document downloading, alerts, delinquency monitoring reports, legal performance reports and debt activation require accurate information on legal screen processes.

Save and print the document.

Make a copy for the CSE file.

File a copy of the document in the CSE file.

Exit the document and return to the LACT screen by clicking on the session bar.

The VOLUNLTR: Letter to the AP regarding voluntary packet legal action can now be added to the system.

A. Next to LACT:

--Complete the required fields--

Non-CSE Petitioner: State of KS

Classification - F

Trib (Type AS@ in the field. Press PF4, select the appropriate Tribunal, and press PF9 Return.)

Action Taken (Type AS@ in the prompt field. Press PF4, select the appropriate Action Taken, choose VOLUNLTR -- and Press PF9 return.)

Leg Act Est by: CS or CT

--Press PF5 to add--

The system will automatically transfer to Court Caption (CAPT)

B. On CAPT:

--Type the court caption to be used on the hard copy legal documents exactly as it is to appear--

--Press PF5 (Add)--

The system will automatically transfer to Legal Role (LROL)

C. On LROL:

--Enter the CSE Case number--

--Press PF17 to get a listing of the people on the CSE case with their roles. If persons from other cases need to be added to the court case, move the cursor back up to the blank CSE Case # field, enter the other CSE case number, and press PF17 again. Repeat if more case numbers are needed. You can have up to ten cases by doing PF8 when the first five cases are used on the first page. The system will take you to the second page and a line will appear. You must add every CSE case number that is associated to the legal action.--

If the Voluntary letter relates to a petition which requests obligations to be paid jointly and severally:

Choose each respondent from the individual CSE case. Do NOT add the person by using NAME. These obligors must be case related for debt activation/posting.

--Enter--

AS@ in the Sel field opposite the name of each person you want to include in the legal action.

P/R/C (as applicable for each person). P=Petitioner; R=Respondent; C=Child.

--If appropriate, select the person again on the other CSE case and assign the same legal role. For example: If the children on this court order are on two

separate cases, with the same AP respondent, the AP is selected on each case and assigned the AR@ legal role. Legal role assignments must be made for every applicable CSE case. This establishes the tie from the legal action to the CSE case.--

Effective Date

--Press PF5 to add the information--

If the attorney is creating the voluntary letter, an ASIN should be done for the attorney for EST and RSP. If the Collection Officer is creating the voluntary letter with the collection officer name on the letter, ASIN is not to be done. The letter will download with the Collection Officer=s name.

To assign the Legal Action to the appropriate attorney:

I. On LROL:

--Press PF 15 to proceed to LACT--

II. On LACT:

--Press PF18 to proceed to ASIN--

III. On ASIN:

--Enter--

AS@ in the Sel field

Effective (Date)

Reason (Assignment Reason) - RSP

--Select the Service Provider to whom to assign the Legal Action--

Type AS@ in the prompt (+) field following the Serv Prov field

Press PF4 (List)

The system will automatically access Maintain Service Providers in Office (SVPO)

IV. On SVPO:

--Enter the office number of the Service Provider for the assignment in the Office # field--

--Press PF2 (Display)--

--Type AS@ in the Sel field by the appropriate Service Provider (Attorney)--

--Press PF9 (Return)--

The system will automatically return to ASIN with the Service Provider ID selected.

--Repeat for the AEST@ reason code if legal staff is creating the legal action--

--Press PF24 (Print) to download the voluntary letter--

The system automatically flows to DKEY and will ask the user to verify the return address listed on DKEY. This address will be for the service provider creating the letter.

If the attorney=s name should be on the letter, Press PF15 to SVPO--

On SVPO:

--Enter the office number of the Service Provider for the assignment in the Office # field--

--Press PF2 (Display)--

--Type AS@ in the Sel field by the appropriate Service Provider (Attorney)--

--Press PF9 (Return). The system will automatically return to DKEY with the Service Provider ID selected--

--Press PF24 (Print). The System will download the document.--

NOTE: After the documents for the Agreed Order are filed with the court and the Journal Entry is received from the court, the original petition legal action needs to be updated to include the court order number, and a legal action for the Journal Entry must be recorded. No JE document is downloaded since it was included in the Voluntary Petition Packet. This Journal Entry legal action will be used to activate the financial obligations.

12. To add the legal action for the Journal Entry:

--Next to LAPS--

13. On LAPS:

--Enter the person=s CSE Person No. or SSN--

--Enter AL@ in the List Legal Role or Obligation Role (L/O) field--

--Press PF2 to display the information--

--Enter AS@ in the Sel field opposite the Voluntary Petition Packet you want to update.--

--Press PF15 to transfer to LACT--

14. On LACT:

To update the petition record:

--Enter--

Court Case number

Filed Date

--Press PF6 (Update)--

--The system will display the standard number for the action and ask the user to verify the number. Verify and press PF6 (Update).--

--Press PF11 (Clear)--

15. On LACT:

To add the Journal Entry:

--Complete the appropriate fields--

Classification - J

Court Case Number

Trib (Type AS@ in the prompt field. Press PF4, select the appropriate Tribunal, and press PF9 Return.)

Action Taken (Type AS@ in the prompt field. Press PF4, select the appropriate Action Taken: JE for Paternity-Vol; JE for Support-Vol; or JE for Reimbursement-Vol, and press PF9 Return.)

Leg Act Established by

Order Authority

Type

Pmt Loc

--Press PF5 (Add)--

--To assign the Legal Action to a Service Provider other than the one displayed: press PF18 to access ASIN to assign the Legal Action to the appropriate attorney--

16. On ASIN:

--Enter AS@ in the Sel field beside a blank record--

--Enter the Effective Date of the assignment--

--Enter Reason (Assignment Reason) - RSP--

--Select the Service Provider to whom to assign the Legal Action--

--Type AS@ in the prompt (+) field following the Serv Provider field.--

--Press PF4 (List).--

The system will automatically access Maintain Service Providers in an Office (SVPO)

17. On SVPO:

--Enter the office number of the Service Provider for whom the assignment will be valid in the Office # field--

--Press PF2 (Display)--

--Type AS@ in the Sel field by the appropriate Service Provider (Attorney)--

--Press PF9 (Return). The system will automatically return to ASIN with the Service Provider ID selected--

--Repeat the above steps for the AEST@ code if legal staff is creating the legal action--

18. On ASIN:

--Press PF5 to add the assignment record--

--Press PF9 to return to LACT--

19. On LACT:

--Press PF16 to go to LDET--

20. On LDET:

--Enter--

AS@ in the Sel field

F/N (Financial or Non-Financial)

Effective Date (If the court document specifies a date on which payments are to begin, enter that date.)

Pmt Freq

DOM1/W (Day of week - Sunday through Saturday is 1 through 7 -- or date within month that payment is due.)

DOM2 - complete only if payment is semi-monthly

Current. (Cannot be completed if Arrears field is completed. Use for accruing amounts. If there are separate CS amounts for the children separate CS obligation legal details are created. Ex: One child: CS obligation is $300/mo and other child CS obligation is $500/mo.)

OR

Arrears - periodic payment on a judgment (Cannot be completed if Current field is completed.)

Judgment - complete this field if there is a journalized judgment amount (Complete one detail section for each judgment on the document.)

Description-( In the case of a judgment, enter the covered time period and reason.)

--Press PF5 (Add)--

If there are multiple details (for example, one detail for current support and one detail for an arrears judgment amount), each one has to be recorded separately on LDET; however, all details can be added simultaneously.

To add multiple details:

--Enter the information for the first detail in the first section of the LDET Screen--

--Enter information for the second detail record in the lower section--

--If more detail records are to be added--

Press PF8 to scroll to the next blank LDET Screen and continue adding details as necessary.

--Once all details are added, the Obligated Persons must be recorded for each detail.--

--Enter AS@ in the Sel field opposite the first detail--

--Press PF17 to go to Legal Obligation Persons (LOPS)--

21. On LOPS:

The list of CSE persons that were selected on LROL will be displayed.

--Enter--

AS@ in the Sel field opposite each person obligated for the legal detail you are linking.

R/E/S for each person (R=Obligor; E=Obligee (not required for most oblg types); S=Supported Person)

Current Amt OR Arrears AND/OR Judgement

--Press PF5 (Add)--

--Press PF9 to return to LDET--

--Enter AS@ in the Sel field opposite the next detail to be linked--

--Press PF17 to go back to LOPS and record the Obligated Persons for this detail--

--Continue until each detail has Obligated Persons associated to the detail--

NOTE: To add a Non-Case Related Person as an Obligated Person, see Business Practice 900-22 Adding a Non-Case Related Person to a Legal Role and a Legal Obligations Role for a Legal Action.

22. On LACT:

--Enter the filed date--

--Press PF6 (Update)--

NOTE: Once the file date is entered on LACT and if the legal detail is EP or CS on LDET the paternity indicator on CPAT will automatically change to Y.

--If there are obligations to be activated, press PF16 to go to LDET--

23. On LDET:

--Type AS@ in the Sel field of the legal detail for which a financial obligation must be activated--

--Press PF18 to go to Oblig to activate the obligation related to the Legal Detail--

NOTE: If a Paternity Establishment legal detail (EP) is added on LDET, the user must add a father role for the appropriate person on ROLE.

NOTE: To generate an electronic legal request for a Legal Action to an Attorney or Legal Contractor, follow the steps in Business Practice 900-1 Adding a Legal Request.

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