900-27 ENDING/CHANGING THE EMPLOYER ON AN IWGL RECORD AND DOWNLOADING THE SUBSEQUENT ORDIWO2 / MEDICALA

This business practice is used when an obligor terminates employment and an IWO or MWO exists. It also provides instructions to add the subsequent employer record on IWGL and download the income withholding document for the subsequent employer (ORDIWO2 or MEDICALA).

NOTE: The employer must be associated to the obligor on INCS with a verified date before adding IWO legal actions with associated employers.

1. On LACN:

--Enter--

Court Case number

Classification: I

Trib State and County

--Press PF2 Display--

--Type "S" in the Sel field next to the appropriate Legal Action (IWO or MWO)--

--Press PF19 to go to the IWGL screen--

2. On IWGL:

--Enter an end date on the existing IWGL record for the employer that is ended--

--Press PF6 Update--

--Enter LACT in the Next field and press <Enter>--

3. On LACT:

The IWO or MWO is displayed: 

--The following fields must be completed by changing the displayed information--

Enter: Action Taken (Type "S" in the prompt field. Press PF4, select ORDIWO2 or MEDICALA legal action, and press PF9 return.)

Remove filed date from filed date field.

Enter: Legal Act established by: CS or CT

--Press PF5 to add.--

BFor ORDIWO2 enter today's date as the filed date and press PF6 to update--

The assignments from the previous legal action will be copied. An assignment for both EST and RSP must exist. These assignments are used for delinquency and attorney performance reporting and document downloading.--

--If no assignment exists or it needs to be modified--

Press PF18 to flow to ASIN.

OR

If the assignment is correct, go to Step 10.

4. On ASIN:

--Enter--

"S" in the Sel field beside a blank record.

Effective Date of Assignment.

Reason (Assignment Reason).

--Select the Service Provider to whom to assign the Legal Action--

--Type "S" in the prompt field following the Serv Prov field--

--Press PF4. The system will automatically access Maintain Service Providers in an Office (SVPO).--

5. On SVPO:

--Enter the office number for the Service Provider in the Office No field--

--Press PF2--

--Type "S" in the Sel field by the appropriate Service Provider's record--

--Press PF9. The system will automatically return to ASIN with the Service Provider ID selected.--

6. On ASIN:

--Press PF5 to add the assignment record--

--Press PF9 to return to LACT--

7. On LACT:

BFor ORDIWO2 Press PF16 to go to LDET. If MEDICALA, next to SERV and do steps 14 and 15.

8. On LDET:

--Classification, Action Taken, Pmt Location, Standard number, Court Case number, and Trib and tribunal description will automatically be displayed--

--Enter--

"S" in the Sel field for the first legal detail

F/N (Financial or Non-Financial) - F

Type - WC (Withhold Current) or WA (Withhold Arrears)

WC is a total of all accruing obligations. Example: CS and SP. There should be one WC entry. WA is a total of all non-accruing obligations. Example: all judgments. There should be one WA entry.

Effective Date (Use today's date)

Pmt Freq - M

DOM1 (date within month that the payment is due on the court order) If other than monthly payment schedule, use first day of the month for DOM1.

Current (Cannot be completed if Arrears field is completed.) (Amount of IWO Current Deduction)

Arrears (Cannot be completed if Current field is completed.) (Amount of IWO Arrears Deduction)

Description

--Press PF5 Add--

If there are multiple details (for example, if the IWO has both current and arrears deduction amounts) each one has to be added as a separate Legal Detail on LDET, however, two details can be added per screen.

To add multiple details:

--Enter the information for the first detail in the first section of the LDET Screen--

--Enter information for the second detail in the lower section--

--Press PF5 Add--

Once all the details are added, each one has to be tied to the people with Obligation Roles for that detail.

--Enter an "S" in the Sel field opposite the first detail--

--Press PF17 to go to Legal Obligation Persons (LOPS), and do Step 9--

9. On LOPS:

--The list of persons CSE case related persons that were selected on LROL will be displayed--

--Enter--

"S" in the Sel field opposite each person included in the legal detail you are linking

R/E/S for each person (R=Obligor; E=Obligee (optional for most obligation types); S=Support Person)

Current or Arrears Deductions Amts

--Press PF5 Add--

--Press PF9 to return to LDET--

--Enter an "S" in the Sel field opposite the next detail to be linked--

--Press PF17 to go back to LOPS and repeat Step 9--

10. If the obligor's employer or income source is known, do steps 10-14.  If no employer go to step 15.

--Type "LACN" in the NEXT field--

--Press <ENTER>--

11. On LACN:

--Display "I" class legal actions--

--Select the appropriate legal action by typing "S" in the Sel field--

--Press PF19 to flow to IWGL--

NOTE: In order for the IWO Delinquency Report to monitor the IWO, the employer must be added to IWGL. If the person is self-employed, with no company name (EX: FARMER), that information must be added to the system. See Business Practice 500-3a Adding A Person's Self-Employment Income Source.

12. On IWGL:

--Enter--

IWO Withholding Type

Income Source (Type "S" in the prompt field. Press PF4, select the appropriate Income Source from INCL(non end dated employer) by entering an "S" in the Sel field, and press PF9 to return to IWGL.)

NOTE: If the employer is military, the pay center must be selected. If it is not on INCL then follow Business Practice 500-11 Adding Military Pay as an Income Source to add the record.

Effective Date (Use current date)

--Press PF5 Add--

--Press PF9 to return to LACN--

Note: The following instructions are for requesting service. This procedure is optional. If you do not wish to request service, skip to item #15.

13. On LACN:

--Select the ORDIWO2/MEDICALA you are creating by typing "S" in the Sel field--

--Press PF16 to go to SERV--

 14. On SERV:

--Enter--

Service Request Date (enter today's date)

Method of Service

Service Document Type

Requested Servee

Service Location (optional)

For 1^st class mail: Complete these additional fields:

Service Date (use today's date)

Return Date (use today's date)

--Press PF5 to add--

If you are serving multiple people on the legal action, follow Step 14 for each person beginning with the Method of Service field and typing over the information.

--PF5 Add for each SERV record you create--

--After SERV screen completed for each person requiring service, enter LACT in the next field--

 15. On LACT:

--Review the attorney assignment for update if necessary. Do the ASIN procedure if the attorney assignment needs to be changed.--

--Press PF 24 to download the Income Withholding document--

If there is missing information needed to download the document, the system will flow to DDOC (dead document) and provide a message indicating what information is needed to download the document. If the highlighted field is green, the user will need to input information on the line provided. If the highlighted field is red, the user must enter the information in a field (s) in the system before the download can be completed. You may need to scroll through the pages of this screen to see what is highlighted. If the information missing needs to be added to the case, press PF9 return and go to the appropriate screen, add data, return to the ODCM screen, select the document and press PF 24 Print following the print procedures described in Section 15 of the Business Practice Manual.

Edit, paying special attention to the areas of the document that are in red, making sure the data downloaded is correct.

Save, and print the document.

Make a copy for the case file.

File a copy of the document in the CSE file.

Exit the document and return to the LACT screen by clicking on the session bar.

 

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