Revised: 7/09/02

1100-35 DEACTIVATING COLLECTION PROTECTION TIME FRAME

Collection Protection will prevent collections which previously applied to specific obligations from being affected by Retro-Processing.

This business practice explains how to Deactivate both manual and automatic Collection Protection time frames.

Once a protection time frame is Deactivated, Retro-Processing will be triggered, thus all collections will once again proceed through Distribution. Refer to Business Practice 1100-34 Adding Manual Collection Protection Time Frame, to manually set a protection time frame.

1.    From the Main Menu (CSMM) select:

        Financial Management Menu (FMEN)

2.    From FMEN select:

       Debt/Distribution Management Menu (DDMM)

3.    From DDMM select:

      Obligations by AP/Payor (OPAY)

-or-

    --Enter OPAY in the NEXT field and enter.--

4.    On OPAY:

    --Enter the AP/Payor number and press PF2 Display.--

-or-

    --Place an "S" in the + prompt at AP/Payor

    --PF4 to NAME screen.--

    --Enter appropriate data--

    --PF2 Display and select correct person--

    --Press PF9 (Return) to OPAY.

    --Type an "S" next to the Obligation where Collection Protection is set and press PF20 COLP.

-or-

    --Type an "S" next to the Obligation where Collection Protection is set and press PF15 (MtnOb). 

At the Obligation screen (OACC, ONAC, OREL, OFEE, OVOL), 

    --Press the appropriate PF key to COLP.--

5. On COLP:

NOTE: All protection time frames will be listed in Descending order, most recent Collection time frame will be listed first, to the oldest. Deactivation may occur on both manual or automatic protection time frames.

    --Type an "S" next to the protected time frame where Deactivation is desired.--

    --Press PF15 (Deactivate).--

Upon the Deactivation, the "Deact Date" will default to current date and the current record will be removed from the screen.

To view all Deactivated protection time frames:

    --Type an "N" at the 'Show Active Only' filter

    --Press PF2 (Display).--

Additional information on Deactivated Collection Protection:

Once the Deactivation takes place, a Retro-Processing trigger is set and all Collections containing the "P" (protected) Distribution Method will be replaced with an "A", and the Collection Protection indicators of "Y" will be replaced with an "N".

Example: The "Y" indicator can be found on OACC next to the "Coll Prot Exists" field. This indicator will be "N" when protected collections no longer exist.

The "A" distribution method will allow collections to be available for Retro-Processing and will go thru Distribution once more.

The distribution methods of "A" and "P" can be found on screens such as DEBT (next to the "Applied To" field) and COLL (under the "A/M" field).

Once a protected time frame is deactivated, the user may create new protection time frames, which must be performed the same business day to prevent retro-processing from occurring. All or part of the previous collections may be Manually protected again, refer to Business Practice 1100-34 Adding Manual Protected Time Frame. This will set the Distribution Method to "P", and prevent those Collections from being Retro-Processed.