KAECSES CSEBUSINESS PRACTICES MANUAL

Child Support You owe it to your kids	BUSINESS PRACTICE 1100-2

Revised: 09/13/99

1100-2 UPDATING AN ACCRUAL START DATE FOR AN ACCRUING OBLIGATION (Building Debt History on Non-Converted Obligations)

This process should be used in the situation where the payment history and all modifications to the court order were not available at the time the accruing obligation was activated on the system. By completing this business practice, the system will create historical debt details. Use this business practice once you have received the payment history and all modifications to the court order. Migrate or enter all historical payments on REIP and prior to releasing them for distribution, complete this business practice. It will create an inactive obligation covering the time frame from the court order=s beginning through the day prior to the original accrual start date of the obligation.

NOTE: All payment history information must be migrated or entered on REIP (see Business Practice 1100-15 Recording Individual Payment History and Business Practice 1100-15b Migrating Payment History ) before this Business Practice is executed.

Next to OPAY or OCTO:

1. On OPAY:

--Enter the AP/Payor Person number or select from NAME and return--

--Press PF2 Display--

--Type an AS@ next to the accruing obligation you want to select (the one with the Ainaccurate@ accrual start date)--

--Press PF15 to go to OACC--

OR

On OCTO:

--Enter the Standard Court Order number--

--Press PF2 Display--

--Type an AS@ next to the accruing obligation type you want to select (the one with the Ainaccurate@ accrual start date)--

--Press PF17 to go to OACC--

NOTE: Before doing the next step, be sure to take note of the effective date from the legal detail on LDET and the date that is displayed in the Accrual Start Date field on OACC. The Accrual Start Date will be changed to the effective date from the legal detail. The date entered in the Discontinue Date field will be one day before the Accrual Start Date of the active accruing obligation.

Example: Divorce effective January 1995 but the accrual start date changed to June 1999 (Business Practice 1100-1 Adding a New Accruing Obligation) when obligation added. Now you will need to enter 1/1/95 as accrual start date and 5/31/99 as the discontinue date

2. On OACC:

--Enter AY@ in the History obligation field--

--Press PF2 Display. (This will allow you to enter data in the Accrual Start Date field.)--

--Enter the legal action detail effective date over the Ainaccurate@ start date used to create the obligation originally--

--Enter Discontinue Date using a date, one day prior to the Ainaccurate@ Accrual Start Date entered when the obligation was originally created--

--Press PF5 Add--

NOTE: Accrual is suspended for each supported person upon creation of the obligation. Accrual suspension will need to be deleted on ASUS when payment history is added. Accrual will create the historical debt details.

--Remain on OACC and select the supported person and press PF18 to ASUS. (These steps need to be done for each supported person)--

3. ON ASUS:

--Enter AY@ in History and press PF2 Display--

--Enter AD@ in ACT field--

--Press PF15 Process (this will allow accrual to be run to build the debt details for each supported person)--

--Press PF9 Return to OACC--

Coupons and Statements have been suppressed and will need to be unsuppressed for the month following the building of history (See Business Practice 1100-22 Changing or Deleting a Suppression of Activity Statements/Billing Coupons by Obligation).

4. On OACC:

--Press PF17 CSPM--

5. On CSPM:

--Enter a discontinue date of the last day of the month--

--PF15 Process--

NOTE: Interest calculation is currently a Future Enhancement

Steps 6 and 7 can be skipped until the interest calculations functionality is complete.

6. On OACC

--Press PF16 INMS--

7. On INMS (future enhancement)

--Enter AY@ in History--

--PF2 Display--

--Select and Enter the current date in the Resume Date field--

--Enter Reason text--

--Press PF6 Update--

--Press PF9 to return to OACC--

8. On OACC:

--Press PF21 to access REIP--

--Press PF17 to release payments on REIP for distribution--

--The system will automatically distribute payments overnight in a batch process--

Building History for an obligation which has a Non-Case-Related Person. See Business Practice 700-1 Adding a Non-Case-Related Person.

Complete steps 1 through 8 above. Note the difference is that you do not select the Non-Case-Related Person for ASUS. Debt Details are not built for Non-Case Related Person. The Non-Case-Related Person will appear on the OACC screen but no case number or worker ID will appear. This allows for legal integrity. Payments may need to be prorated for input on REIP. Enter only payments received for the supported person, not for the Non-Case-Related Person.

Building History for an obligation which has emancipated children. Example: Divorce Court Order effective January 1997 for 3 children. One child has turned 18 and graduated from High School in May 1997. Another child turned 18 and graduated from High School in May 1998. One child is still a minor and in the home.

Begin with Step 1 and add the following procedure to Step 2. Add the history obligation and PF5 add. Select each supported person that has emancipated since the start of the order. Enter a discontinue date on OACC as the last day of the month in which the child turned 18 or graduated from high school (i.e. 5/31/97 and 5/31/98). PF6 Update. Complete Steps 3 through 8 to complete building the history.

Building History for an obligation which has modification to the original court order. Example: Original Order is a Divorce effective January 1995. In January 1997 the order was modified through the courts to increase the child support. Again in January 1999 the order was modified to increase the child support.

Complete steps 1 through 8 for building the history for the accruing obligation which is the last modification of the court order (i.e. January 1999). Follow the steps in Business Practice 900-3 Adding/Recording a Pre-Existing Legal Action (Not KS CSE), Business Practice 900-4 Adding/Generating a Subsequent Legal Action Under an Existing Court Case Number (KS CSE), Business Practice 900-5 Adding/Recording a Private or Out of State Financial Journal Entry, or Business Practice 900-26 Adding Incoming Interstate Legal Actions to enter the modification for January 1997. Each legal action begins with a new LACT screen. Entering the legal action detail on LDET you will need to enter the accrual start date for the modification and the end date prior to the accrual start date of the other modification. On the OACC screen you will need to enter AY@ in History the PF5 add. You are adding a time frame which makes it a history action. Complete Steps 2 though 6 to finish the obligation. The same steps will need to be taken to enter the original Journal Entry. For each court action there is a new LACT, LDET and LOPS. LROL is completed with the first court action entered on the system and will not need to be changed unless there is a change in the legal roles in the court order. (i.e. current obligor becomes the obligee.)

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