Revised: 08/07/02

1100-1 ADDING A NEW ACCRUING OBLIGATION

This procedure describes how to activate an accruing obligation on the system. CSE field staff must register all persons on the case and identify their case roles if not known and enter person/program history [PEPR]. (See Business Practice 400-1 Viewing/Adding/Updating Person Program Information). 

All legal information about the obligation must be added before an obligation can be activated (See Business Practices 900-4 Adding/Generating a Subsequent Kansas CSE Legal Action Under an Existing Court Case Number (KS CSE), Business Practice 900-5 Adding/Recording a Private or Out of State Financial Journal Entry, or Business Practice 900-26 Adding Incoming interstate Legal Actions). 

A supported person included in the original court order but not included in the case must be included on the legal screens (See Business Practice 700-1 Adding a Non-CSE-Case-Related Person). 

Once an accruing obligation is activated, payments can be credited to the obligation and, if applicable, arrears will accrue and automatic enforcement actions will be taken (CRED, FDSO and SDSO).

NOTE: If the legal details on a MODSUPPO or JEFMODO need to be activated, the existing obligation must be ended. See Business Practice 900-20 Correcting/Ending Legal Details and Legal Obligation Persons.

1.    See Business Practice 900-4 Adding/Generating a subsequent Legal Action Under an Existing Court Case Number (KS CSE), Business Practice 900-5 Adding/Recording a Private or Out of State Financial Journal Entry or Business Practice 900-26 Adding Incoming Interstate Legal Actions for setting up the following legal screens:

LACT (legal action)

LROL (legal roles)

LDET (legal detail)

LOPS (legal obligation person)

Next to LDET:

2. On LDET:

--Enter--

    Court Case Number

--Enter an "S" in the Sel field opposite the legal detail for the accruing obligation to add to the system. (If legal detail is protected; obligation is already added.)--

--Press PF18 (Oblig). The system will automatically flow to OACC, the accruing obligation screen.--

3. On OACC:

--Accrual Start Date will display from LDET. Do not change if obligation has no payment history or payment history is known and ready to enter on REIP (See Business Practice 1100-15 Recording Individual Payment History).--

--Enter the current date in Accrual Start Date if the payment history is not known.--

--When the payment history is received, see Business Practice 1100-15 Recording Individual Payment History and then Business Practice 1100-2 Updating an Accrual Start Date for an Accruing Obligation.--

--In Note Field enter any identifiable information about this obligation or the total obligation on the note line. 

    For example: Note that you have requested the pay histories on this line or that child support is effective_____for $____ for 4 children.--

If obligation is an Incoming Interstate obligation: 

--Enter--

    Interstate indicator "I"

NOTE: Foreign country obligations will require input of the interstate indicator "I" and the country code.

--Press PF5 (Add). This obligation is now activated in the system and any arrearage calculation and current or future accruals will be created by the overnight batch accrual process.--

--If payment history is not known and the accrual start date has been changed to reflect today's date, press PF17 (CSPM) and suppress Coupons and Statements for the obligor until the history can be built using the current date. (See Business Practice 1100-21 Adding a Suppression of Activity Statements/Billing Coupons by Obligation).--

NOTE: Accruing obligations will be accrued one month into the future for statement and coupon purposes. (e.g. Obligation activated with 9/1/99 accrual start date. Current and Future debt details for September and October will be created during the overnight accrual process).

If Court Order includes children that have emancipated and arrears are owed:

Complete Steps 1 through 3 adding a new accruing obligation.

When the obligation is created on OACC the children will need to be suspended using the same date as the start accrual date.  If it is not the effective date from the legal action on LDET. (i.e. effective date on LDET is 1/1/95 but change the accrual start date to 6/1/99 on OACC.  Press PF5 (Add), to add the obligation and PF2 (Display) to display. Then select each emancipated supported person and enter 6/1/99 in the discontinue date field PF6 (Update).

If all information needed to build the obligation from the original effective date from LDET is available press PF5 to add the obligation on OACC.

Press PF2 (Display) and select each emancipated supported person and enter the emancipation date in the discontinue field PF6 (Update). (If accrual start date has been changed see Business Practice 1100-2 Updating an Accrual Start Date for an Accruing Obligation to complete.)

If the Court Order has been modified since the original order was established:

--If not all court actions are available at the time obligation needs to be entered on the System, begin with the most recent order/modification. (i.e. Divorce established January 1995, Order was Modified in January 1997 and again in January 1999.)--

--Complete steps 1 through 3 using the modification order from January 1999.--

--Change the accrual start date to the current date until all legal actions and payment record is received --.  (See Business Practice 1100-2 Updating an Accrual Start Date for an Accruing Obligation to complete building history for the orders and payments)

If the Court Order includes a Non-Case Related Person for an accruing obligation:

--See Business Practice 700-1 Adding a Non-Case Related Person--

--Add the Non-Case Related Person to the system--

--Complete Step 1 following Business Practice 900-4 Adding/Generating a Subsequent Legal Action Under an Existing Court Case Number (KS CSE), Business Practice 900-5 Adding/Recording a Private or Out of State Financial Journal Entry, or Business Practice 900-26 Adding Incoming Interstate Legal Actions as applicable.

See Business Practice 900-22 Adding a Non-Case Related Person to a Legal Role and a Legal Obligation Role for a Legal Action. (LROL and LOPS)

Complete steps 2-3 on adding a new accruing obligation

NOTE: When entering payments on REIP, the worker will need to prorate payments and enter only those paid for the supported person. Do not enter payments related to the non-case related person on REIP.

NOTE:

When removing an end date on OACC or when adding a new accruing obligation to a court order than has had previous AF, FC, NC or NF payments applied, the user should receive a message that states: "State retained collections exist, do you want to protect prior payments?"

If the user enters "Y", all appropriate collections will be automatically protected from retro processing. The protected time frame can be viewed on COLP.

If the user enters "N", collections will not be protected from retro processing.

See BP 1100-34 to Create a Manual Collection Protection Time Frame, Business Practice 1100-35 To Deactivate an Automatic or Manual Protected Time Frame.