1000
ADMINISTRATIVE INFORMATION

2000
GENERAL ELIGIBILITY REQUIREMENTS

3000
EMPLOYMENT FOCUSED ACTIVITIES

4000
ASSISTANCE PLANNING WITH INDIVIDUAL APPLICANTS/ RECIPIENTS

5000
RESOURCES (NOT APPLICABLE TO MEDICAID POVERTY LEVEL, HEALTHWAVE, AND CHILD CARE PROGRAMS)

6000
INCOME

8000
INSTITUTIONAL AND HOME AND COMMUNITY BASED SERVICES LIVING ARRANGEMENTS

9000
REPORTING CHANGES, TRANSFER OF ASSISTANCE AND REVIEWS

10000
CHILD CARE PROVIDERS

11000
INCORRECT BENEFITS AND FRAUD DETERMINATIONS

12000
ADULT PROTECTIVE SERVICES

13000
LIEAP

1000

ADMINISTRATIVE INFORMATION

1100

PROGRAM DESCRIPTIONS AND PURPOSE, GENERAL INFORMATION, AND ADMINISTRATION AND SUPERVISION

1110

Program Descriptions

1111

Cash Assistance and Employment Support

1112

Food Stamp Program (FS)

1113

Health Benefit Programs

1113.1

Medicaid

1113.2

HealthWave

1113.3

MediKan

1113.4

State Only Plan

1114

Child Care (CC)

1115

Funeral Assistance

1116

Adult Protective Services

1117

Low Income Energy Assistance Program (LIEAP)

1120

General Information

1121

Basis of Programs and Policies

1130

Administration and Supervision

1131

Staffing Standards

1132

Divisions of Responsibility

1132.1
1132.2

The Certifying Unit
The Issuance Unit

1133

Requirements for Participating State Agencies - (Food Stamp Program Only)

1133.1

Benefits as Income

1133.2

No Aid Reduction

1133.3

No Sales Tax on Food Stamp Purchases

1134

Data Collection of Racial/Ethnic Categories

1200

RIGHTS AND RESPONSIBILITIES AND CONFIDENTIALITY

1210

Rights and Responsibilities

1211

Rights of the Applicant/Recipient

1211.1

Right to Make Application

1211.2

Right to Designate an Authorized Representative

1211.3

Right to Information

1211.4

Right to a Private Interview

1211.5

Right to Receive a Prompt Decision

1211.6

Right to Restored Benefits

1211.7

Right to Correct Amount of Assistance

1211.8

Right to Equal Treatment

1211.9

Right to A Fair Hearing

1211.10

Right to Withdraw from the Program

1211.11

Right to an Individual Determination of Eligibility for Assistance

1211.12

Right to Written Notification of Action

1211.13

Right to Examine Case File

1212

Responsibilities of Applicant/Recipient

1212.1

Responsibility to Submit Identifiable Application

1212.2

Responsibility to Supply Information

1212.3

Responsibility to Provide Verification

1212.4

Responsibility to Authorize Release of Information

1212.5

Responsibility to Report Changes

1212.6

Responsibility to Cooperate

1212.7

Responsibility to Participate in Face-to-Face Interview

1212.8

Responsibility to Provide Social Security Numbers

1212.9

Responsibility to Meet Needs

1212.10

Responsibility to Select Appropriate Child Care

1212.11

Responsibility to Pay Child Care Family Share

1213

Responsibilities of the Agency

1213.1

Periodic Reviews

1213.2

Fraud

1213.3

Responsibility to Accept an Identifiable Application

1213.4

Responsibility to Review Recipients Timely

1213.5

Responsibility to Establish Claims of Overpayment

1213.6

Responsibility to Restore Lost Benefits

1213.7

Responsibility for Giving Notice of Action

1213.8

Consumer Education

1213.9

Informed Parental Choice (Child Care)

1213.10

Case File Documentation

1213.11

Cost-Effective Service Provision

1220

Availability and Confidentiality of Information

1221

Confidentiality of Information Concerning Applicants or Recipients

1222

Disclosure of Confidential Information

1223

Nature of Information to be Safeguarded

1224

Disclosure of Information to Client

1224.1

Information Provided by Other SRS Programs

1224.2

Medical and Psychiatric Reports

1224.3

Names and Addresses of Complainants

1224.4

Investigative Reports

1225

Disclosure of Information to Agency Personnel

1226

Disclosure of Information to Nonagency Personnel and the Public

1226.1

Information Available to the Public

1226.2

Public File

1226.3

Directly Related to the Administration of SRS Programs

1226.4

Federal or Federally Assisted Programs

1226.5

Officials Conducting An Investigation, Prosecution, or Criminal/Civil Proceeding

1226.6

Intention to Commit Crimes

1226.7

Fleeing Felons and Probation/Parole Violators

1226.8

Additional Provisions

1226.9

Information Not Otherwise Authorized to be Disclosed

1227

Subpoenas and Testifying in Court Concerning Information Not Otherwise
Authorized to be Disclosed

1228

Questions Concerning Disclosure of Information

1229

Unauthorized Disclosure of Confidential Information

1300

PRUDENT PERSON, SIMPLIFIED ELIGIBILITY AND VERIFICATION

1310

Prudent Person

1320

Simplified Eligibility And Verification

1321

Simplified Eligibility Determination

1321.1

Sources of Verification

1321.2

Responsibility for Obtaining Verification

1321.3

Documentation

1322

Verification Provisions

1322.1

Mandatory Verification That Affects Eligibility for Program Benefits

1322.2

Mandatory Verification That Affects the Amount of Program Benefits

1322.3

Verification of Questionable Information

1400

APPLICATION PROCESS, CASE DISPOSITION, AND WRITTEN NOTICE OF CASE ACTION

1410

Application Process

1411

General Information

1411.1

How to Apply - Applicable to All Programs

1411.2

Application Date

1411.3

Who May File

1411.4

Withdrawing the Application

1411.5

Universal Access

1412

Interview Process

1412.1

Face-to-Face Interview

1412.2

Who May Be Interviewed

1412.3

Agency's Responsibilities For the Interview

1412.4

Waiver of Face-to-Face Interview

1412.5

Requirements When a Face-to-Face Interview is Waived

1413

Time In Which Application is to be Processed and Case Disposition

1414

Disposition of Applications

1414.1

Approval

1414.2

Denial

1414.3

Pending

1415

Expedited Service for the Food Stamp Program

1415.1

Expedited Services for the Food Stamp Program

1415.2

Exceptions to Expedited Timeliness Standards

1415.3

Special Procedures for Expedited Service

1416

Procedures for Destitute Migrant Households (Food Stamp Program Only)

1416.1

Determining if a Household is Destitute

1416.2

Income to be Considered When Determining if a Household is Destitute

1417

Applying for Food Stamps at Social Security Administration (SSA) Offices and Pre-release Applications from Public Institutions

1417.1

Eligibility for Joint Processing at SSA Offices

1417.2

Duties of the SSA Interviewer

1417.3

Telephone Interviews by SSA

1417.4

SRS Action on Applications Filed with SSA Staff

1417.5

Waiver of SRS Interview

1417.6

Verification on File at SSA

1417.7

Verification Required on SSA-Filed Applications

1417.8

Review Periods for SSI Households

1417.9

Notice of Expiration (Pure SSI Households)

1417.10

Restoration of Lost Benefits

1420

Case Disposition

1421

Provisions Specific to Cash and Food Stamp Eligibility

1422

Provisions Specific to Medical Eligibility

1423

Reinstatement of Assistance

1424

Termination of Assistance

1430

Written Notice of Case Action

1431

Timely and Adequate Notice

1432

Adequate Notice Only

1433

Automatic Benefit Adjustments for Classes of Clients

1434

Notice of Actions Resulting from Federal Match Data

1500

PAYMENT INFORMATION AND PAYEES AND REPRESENTATIVES

1510

Payment Information And Procedures

1511

To Whom Payments Can be Made

1511.1

Money Payments

1511.2

Food Stamp Payments

1512

Payment Procedures

1512.1

Authorization of Payments

1512.2

Certification of Payments

1512.3

Money Payments

1512.4

Imprest Funds

1512.5

Prohibition of Less Than $10 Payments

1512.6

Delivery of Cash Benefits and Medical Cards

1512.7

Vendor Payments

1512.8

Child Care Assistance Payments

1513

Availability of Benefits

1513.1

Cash and Child Care Benefits

1513.2

Food Stamp Benefits

1513.3

Replacement of Lost or Stolen Benefits

1513.4

Moving/Travel Out-of-State

1513.5

Procedures for Canceling EBT Benefits

1514

Protective Payments

1520

Substitute Payees, Personal Representatives And Authorized Representatives

1521

Appointment and Dismissal of Substitute Payee (Cash Only)

1521.1

Who May be Substitute Payee

1521.2

Criteria for Selection

1521.3

The Payee-Recipient Relationship

1521.4

Payee-Agency Relationship

1521.5

Request a Fair Hearing

1521.6

Periodic Review

1521.7

Discontinuance of Payment to Substitute Payee

1522

Personal Representative (Applicable Only in Cases of GA Money Mismanagement)

1522.1

Appointment of Personal Representative

1522.2

Dismissal of Personal Representative

1522.3

Responsibility of Personal Representative

1522.4

Periodic Review

1523

Authorized Representative (Applicable to Food Stamps Only)

1523.1

Making Application

1523.2

Using Food Stamp Benefits

1523.3

Acting on Behalf of Minor Children

1523.4

Restrictions on Who May be Appointed as an Authorized
Representative

1523.5

Alcohol and Drug Abuse Treatment Facilities as Authorized
Representatives

1524

Transmitting Payee Information to the EBT System

1524.1

Alternate Payees

1600

FAIR HEARINGS, COMPLAINTS, AND GRIEVANCES

1610

Request for a Hearing

1610.1

Cash, Medical Assistance, Child Care and Work Programs

1610.2

Food Stamps

1611

Time Period For Requesting A Hearing

1611.1

Cash, Medical Assistance, Child Care and Work Programs

1611.2

Food Stamps

1612

Continuation of Benefits

1613

Client's Rights Related to a Fair Hearing

1614

Responsibilities of the Local Office

1614.1

Standard Procedures

1614.2

Agency Conference

1614.3

Completion of Summary

1614.4

Informing the Client of Termination of Assistance

1614.5

Procedures For Requests Related to a Disability Determination

1615

Dismissal of Fair Hearings

1616

Place and Conduct of Fair Hearings

1617

Fair Hearing Decision and Request for Review

1618

Agency Actions Following Fair Hearing Decisions

1618.1

Retroactive Payments

1618.2

Recovery of Overpayments

1619

Fair Hearings Concerning Spousal Impoverishment Policies

1620

Complaint Procedures

1620.1

Complaints Received in Local or Regional Service Center

1620.2

Complaints Received in Central Office

1620.3

Reviewing Complaints (Food Stamp Requirement Only)

1630

Civil Rights Complaints

1630.1

Civil Rights Assurance

1630.2

Public Notification, Data Collection, Maintenance, and Reporting

1630.3

Civil Rights Complaint Processing System

1640

Grievance Procedures for Regular Employees of Businesses with OJT and/or Worksite Agreements

1700

GENERAL INFORMATION ABOUT OTHER PROGRAMS AND MISCELLANEOUS

1710

Case Records

1710.1

Order of Material in the Economic/Employment Support Case Records

1710.2

Correspondence

1711

Disposition of Obsolete Case Record Material

1712

Disposition of Child Care Provider Files

1720

General Information Related to Other Programs

1721

Addiction and Prevention Services

1722

Repatriation Program

1722.1

Eligible Persons

1722.2

Assistance to be Provided

1723

Safe at Home

1724

Social Security Disability Advocacy Project

1725

Estate Recovery Program

1725.1

Recoveries through Court

1725.2

Liens due to Long-term Care

1725.3

Waiver of Estate Recovery Action

1725.4

Determining Recovery Action

1725.5

Recovery Actions by Estate Recovery Unit

1725.6

Voidable Transfers

1725.7

Impact on Funeral Assistance

1726

Family Emergency Assistance

1727

Child Care Grants

1728

Kansas Early Head Start Initiative

1730

Miscellaneous Information

1731

Voter Registration

1732

Quality Assurance

1733

Kansas State Employment Services (KES)

1734

Out-Of-Town Inquiries