Kansas Economic and Employment Support Manual

12200 Intake Process

Intake of Adult Protective Service Reports may occur at any of the Regional Protection Report Centers, or through the Kansas Protection Report Center. The intake process is critical to the provision of protective services. Information must be obtained which is sufficient to:
 

1. determine whether the concerns meet the definition of abuse, neglect, exploitation, or fiduciary abuse to an adult who is alleged to be unable to protect their own interests,
    

2. locate the involved adult,
    

3. indicate how emergent the needs of the adult may be.
   
   A report of alleged adult abuse, neglect, exploitation, or fiduciary abuse in the community or in an SRS licensed facility is to be taken by completion of the form ES-1000 "Adult Services Intake." Other types of reports should be referred as follows.
    

4. To report abuse, neglect, exploitation, or fiduciary abuse in facilities licensed by the Kansas Department of Health and Environment (KDHE) and Kansas Department on Aging (KDOA), ask the reporter to call 1-800-842-0078.
   
   KDHE (Effective July 1, 2003) licenses and investigates resident-to-resident and staff to resident allegations.
    

   • medical care facilities (i.e., hospitals as well as the long term care units that are sometimes viewed as nursing facilities within the hospital, critical access hospital and ambulatory surgery centers),
      
   • non long-term care entities (i.e., licensed only as well as certified home health agencies, rural health clinics, OPPT (out-patient physical therapy), ESRD (rental dialysis center), hospice providers and mobile x-ray),
      
   • KDHE investigates allegations on ANE by a licensed/certified Home Health Agency employee.
     
     KDOA (Effective July 1, 2003) licenses and investigates resident-to-resident staff to resident allegations.
      
   • adult care homes (nursing facility, nursing for mental health, ICF/MR, Assisted Living, Residential Health Care, Homes Plus and Boarding Care facilities),
      

   APS investigates reports in facilities licensed by KDHE and KDOA when the abuse, neglect exploitation or fiduciary abuse is perpetrated by a person residing in the community who is not an employee of the facility.

EXCEPTION: APS does the investigation for clients served under the HCBS waiver or in facilities certified/licensed by SRS. Refer to Section 12320 for a list of those facilities.

5. To report abuse, neglect, exploitation, or fiduciary abuse that has occurred in SRS institutions call 1-800-221-7973 or fax information to Institutional Abuse Hotline at 1-785-296-4960. (Osawatomie, Larned, Rainbow, Kansas Neurological Institute (KNI) and Parsons.) The Protection Reporting Centers should immediately forward a copy of the report to the risk manager at the institution and to  SRS Legal.
    

6. To report abuse, neglect, exploitation, or fiduciary abuse in state correctional facilities contact the Director of Corrections Facility Management (785) 296-0460; fax # is (785) 296-0250.
    

7. Refer reports of a criminal nature to law enforcement. If at anytime it appears that a criminal offense has been committed, as per the Kansas Criminal Codes, immediately refer the report in writing to law enforcement. Use form ES-1019. APS statutes also requires this. K.S.A. 39-1433(a)(1) and K.S.A. 39-1435. Refer to Section 12210 (6).
   
   Allegations regarding death should be referred to law enforcement. The two exceptions related to investigating deaths of individuals are listed in Section 12320 (1) and Section 12360.
    

8. Refer the reporters of spousal abuse to the appropriate domestic violence agency if information regarding the adult indicates that they are not elderly or disabled and are able to protect their own interests.
    
9. Intake reports received on adults who reside in another state: The reporter's name must be deleted before forwarding the ES-1000.
   
   The ES-1000 report can be sent to the Program Manager at Central Office to forward to the appropriate out-of-state APS contact or the PRC staff can request names and addresses from APS Program Manager.
    

12201Reports Involving Youth 18 Years of Age and Older in Custody of SRS and in an out of home placement (Refer to PPM 1355 for CFS Staff.)

When CFS receives a report involving youth 18 years of age or older in custody of SRS and in an out of home placement, the child report shall be screened out and forwarded to Adult Protective Services (APS).

APS is responsible for determining if the report is screened in or out based on current APS policies and procedures. Copies of the ES-1001, ES-1008, and ES-1009 shall be sent to the CFS Social Worker.
 

1. If the APS report is screened in, APS social workers are responsible for:
    
   1. leading the investigation according to APS policy and procedures;
       
   2. making the case finding decision;
       
   3. sending a copy of the case finding decision to the CFS social worker.
       
2. CFS social worker shall:
    
   1. provide assistance to the APS investigation as requested by the APS social worker;
       
   2. forward the case finding result from APS to KDHE via the CFS-2016 if the abuse involves a licensed facility;
       
   3. forward the case finding results from APS to the contracting agency providing services to the youth;
       
   4. forward the case finding results from APS to the facility or the sponsoring agency of a foster home if abuse occurred in the facility or foster home.
       
3. If the APS report is screened out, APS social workers are responsible for:
    
   1. sending a copy of the screened out report to CFS social worker.
       
4. CFS social workers shall:
    
   1. forward the screened out APS report results to KDHE via the CFS-2016 if the abuse involves a licensed facility for possible regulation violations.