Every youth at some point in their lives moves toward self-sufficiency. For youth in foster care, this transition often occurs without the support of a family or any identified resource. Without this support, many youth making this transition are less likely to be prepared for self-sufficiency, than youth who have parents or guardians able to provide guidance and support. It is the responsibility of those who work with these youth to better prepare them for making the transition to self-sufficiency by focusing their efforts on achieving the outcomes that are known to lead to greater success for these youth.

The Kansas Chafee Foster Care Independence Program (CFCIP) provides for an array of services and supports to help youth who are likely to remain in foster care and "age out" of the foster care system.

7020 Referral for Services

All Independent Living services to youth who are no longer served by the Child Welfare Community Based Providers will be provided by SRS staff. Youth who are no longer in custody of the Juvenile Justice Authority or Tribal Authority and who meet specific program eligibility for Independent Living Services shall be provided services by SRS staff.

Youth may be referred for Independent Living/Self-Sufficiency services by a Child Welfare Community Based Provider to any SRS office. Youth may request services, without a referral, at any SRS office where they are currently residing up until their 21^st birthday. Youth who are receiving services in one area of the state and choose to move to another area of the state, may request to transfer their services to the SRS office where they will be relocating. Youth should coordinate with the SRS IL Regional Coordinators in those regions. SRS IL Coordinators shall use the Transition Form CFS 8550 to help transfer the services to another region.

7021 Referral From Other States

Youth who exit care from other states and move their permanent residence to Kansas may be referred or self refer for services in Kansas. For a youth in foster care, the State with placement and care responsibility is responsible for providing Chafee services, including ETV to the youth. The State in which a former foster youth resides is responsible for providing such an eligible youth with Chafee and ETV services. For youth no longer in foster care, who are already receiving ETV and the youth moves to another State for the sole purpose of attending post secondary education or training, the youth's original State of residence will continue to provide ETV services to the youth for as long as the youth remains eligible for the program.

It is advised the Independent Living Coordinator contact the State Independent Living Coordinator for that respective state if a youth moves from or into Kansas. Information on State's Chafee Programs and Services, including State Independent Living Coordinator's contact information may be obtained from the National Resource Center for Youth Development website under the state pages. http://www.nrcys.ou.edu/nrcyd/ Youth must meet eligibility criteria for specific services as outlined for each state. Determination of foster care/custody status from other states will need to be determined through contact with coordinating state.

7030 Assessment

Youth shall complete the age appropriate Ansell-Casey Life Skills Assessment (ACLSA) within 60 days of completion of the first Self Sufficiency Case Plan. If youth has completed an ACLSA within six months of seeking services from SRS, this ACLSA may be used for the first Self Sufficiency Case Plan. A new ACLSA shall be completed at a minimum of once every twelve months. This tool shall be used to help direct the individual case planning and services provided. Prior to the completion of the ACLSA, youth shall have two tasks identified on the case plan as needs identified by using a previous ACLSA completed by the youth while in placement, or needs identified by the youth and Social Worker at the time of request for services. Any needs identified by the assessment shall be addressed by SRS and the Youth. The ACLSA may be accessed through www.caseylifeskills.org See PPM 3000 Case Management for specific procedures on completing assessments.

7040 Case Planning

Youth must be actively involved in the development of their case plan. All case plans for youth receiving SRS Independent Living Services shall be youth driven. Cases opened for independent living services shall be opened as a Self Sufficiency Plan CFS 7000. Youth served by the CWCBS Provider who are eligible and requesting Education and Training Voucher (ETV) and/or Tuition Waiver services from SRS shall complete the CFS 7000 and mark the appropriate box to indicate services requested while with the CWCBS provider. Youth no longer in the state's custody who receive SRS Independent Living services shall have contact from the assigned SRS staff a minimum of one time per month. See PPM 3000 Case Management for specific procedures on case planning.

All youth receiving Self-Sufficiency/Independent Living services from SRS shall have a CFS 7000 and open case on FACTS. If youth are served by a CWCBS Provider and requesting ETV and/or Tuition Waiver services from SRS, a CFS 7000 is required but no new FACTS case is required at this time.

7100 Eligibility

Specific eligibility requirements apply to all services and supports offered through the Independent Living/Self-Sufficiency Program. Youth in out of home placement through their 18^th birthday are eligible for all services and supports, as this youth is considered to have "aged out" of care. Out of home eligible placements, include resource homes, relative and kinship placements, group homes, and independent living settings. Youth on run status from a foster care placement on their 18th birthday and youth placed in Secure Care as a Child in Need of Care are eligible for Independent Living/Self-Sufficiency services and supports. Run status and Secure Care are considered foster care placements for specific eligibility criteria. See individual service and/or support for specific criteria for eligibility. Youth who have a permanent order of guardianship or finalized adoption after their 16^th birthday may be eligible for specific services and supports.

A youth's marital status does not impact eligibility for services or supports.

7110 Basic Chafee Eligibility

Youth who were in out of home placement for any length of time on or after their 15^th birthday may be eligible for specific independent living/self-sufficiency services through basic Chafee Eligibility.

7120 JJA and Tribal Youth Eligibility

Youth in the custody of the Juvenile Justice Authority (JJA) who were in an out of home placement, with the exception of a correctional facility or any lock down facility, or youth in the custody of tribal jurisdiction are eligible for Independent Living/Self-Sufficiency services through SRS. Youth in the custody of JJA are not eligible for the Foster Care Tuition Waiver Program. Youth shall meet the same criteria and requirements for specific services as youth in the custody of SRS.

7130 Youth in Aftercare Period

Youth under 18 years of age, will be referred back to the Child Welfare Community Based Provider for services or support if they have not completed the 12 month aftercare period following reintegration, guardianship or finalization of adoption.

7200 Services and Supports Provided through the Independent Living/Self-Sufficiency Program

Independent Living Services and Supports provided to youth depends upon the individualized needs of the youth. The following services provided by SRS may be available to youth. Other services and supports may be available to youth as needs indicate.

Assistance with completion of high school or GED requirements;
Training in daily living skills (i.e. cooking, household skills, banking);
Budgeting and money management;
Locating and maintaining housing;
Career Planning
Job Search and Resume;
Assistance with funds to provide clothing for interviews, uniforms, etc;
Transportation for education or employment purposes;
Adult education classes;
College Classes/Credits prior to completion of secondary education;
Expenses related to mentors
IL Subsidy payment for room and board;
Assistance with post secondary education and/or certified training;
Medical Card Extension Program;
Medical Policies, prescriptions and medical services (Not to be used for youth eligible for Medical Card Extension Program)
SSI referral under Children & Family Services contract with Kansas Legal Services
Other training or services identified by the youth to help the youth transition to self-sufficiency;
Youth Leadership training and opportunities

7201 Transportation/Vehicle Repair

Chafee funds shall be used for expenses related to transportation costs (public transportation costs and mileage reimbursement for arranged transportation) and vehicle repair as deemed necessary for the sole purpose of helping youth meet the education and training needs identified as part of their case plan. The reimbursement for mileage will be the agency allowable rate for travel reimbursement. Vehicle repair shall be considered only when public transportation is not available or is inadequate to meet the youth's transportation needs as related to the youth's education and/or training goals. All available transportation options must be thoroughly explored prior to authorizing a vehicle repair. Documentation of availability or the inadequacy of public transportation, along with the documented needs relating to the youth's education and/or training goals shall be included in the case file.

Vehicle repairs must be approved by the CFS Program Administrator or designee. A limit of up to $675.00 is allowed for vehicle repairs for the entire service period of the education or training plan.

Prior to authorizing a payment for vehicle repair the following items shall be considered and documented in the case file:

Is the vehicle registered in the youth's name?
Is the vehicle currently insured?
Does the youth have a valid driver's license? (copy of current drivers license in file)
Is the vehicle the only resource available to meet the youth's transportation needs?
Documentation from authorized/certified mechanic of repairs and itemized costs

7202 Medical

For those youth not eligible for the Medical Card Extension Program, Chafee funds may be used to purchase medical policies, prescriptions or medical services for youth who have been released from State Custody. Chafee funds may be used to pay premiums for Health Wave eligible youth. Eligibility for all Medicaid programs shall be determined prior to using Chafee funds for medical.

SRS Independent Living Coordinator shall work with youth to determine the best approach to selecting a medical policy or services to fit the needs of the youth in relationship to the youth's post secondary education or training program. Medical policies and services offered through educational institutions shall be explored by the youth and SRS staff, if available.

7203 College Classes/Training Programs

Youth who are in out of home placement, enrolled in high school or GED program, and currently receiving services by the CW/CBS Providers may be eligible for financial assistance for college classes/training programs. CW/CBS Provider case managers shall coordinate services for eligible youth in their care through communication with local SRS office.

7210 Life Skills Services and Supports

Youth receive Life Skills services provided by Child Welfare Community Based Providers during out of home placement. Youth no longer in placement may have continued needs after the transition. SRS shall assess and provide identified Life skills services to youth. All Life Skills services and tasks should be documented on the Self Sufficiency Case Plan. See PPM 3000. Life Skills services may include but are not limited to the following domains:

Communication
Daily Living
Home Life
Housing & Money Management
Self Care
Social Relationships
Work Life
Work & Study Skills
Career Planning

When a youth is already a parent or expecting a child, classes in parenting skills and child care shall be made available and documented.

Practice Note: Casey Life Skills has supplemental assessments for Parenting Infants and Parenting Young Children which may be used as resources in working with young parents.

Youth will be provided information regarding all aspects of health care and information regarding avoidance of unsafe health practices.

use of tobacco, products, drugs and alcohol;
sexually transmitted diseases or unplanned pregnancies;
factual information on how and when to seek medical care;
basic first aid training;
discussions on health insurance;
specific information for any youth who has special medical needs.

7211 Eligibility for Life Skills Services

All youth otherwise eligible for Basic Chafee services are eligible for Life Skills Services through SRS. Basic Chafee eligibility includes all youth who were in State Custody and out of home placement for any length of time on or after their 15^th birthday.

7212 Resources for Life Skills Services

Free resources are available through www.caseylifeskills.org related to the nine (9) life skill domains listed above. Additional resources may be used as deemed appropriate to meet the youth's needs.

7220 Foster Care Medical Card Extension Program

This program provides medical coverage to those youth who have "aged out" of foster care and meet specific eligibility guidelines. Refer to E & P manual Section 5200.

All youth who will "age out" of foster care should be informed of their eligibility for the Foster Care Medical Card Extension Program. CWCBS Providers, local JJA agency and/or SRS staff working with youth who will "age out" of foster care, shall inform the youth of the Medical Card Extension Program and provide an application CFS 8595 to youth prior to their release from custody. Documentation of the youth receiving the CFS 8595 should be made in the youth's case file. A youth's eligibility for the Medical Card does not require the youth to participate in Independent Living services with SRS.

7221 Eligibility for Foster Care Medical Card Extension Program

Medical coverage through the Medical Card Extension Program is available for youth 18 to 21 years of age, who turn 18 years of age on or after 07-01-03. To be eligible a youth must have "aged out" of foster care. For the purpose of the medical card, "aged out" of foster care means the youth must be in the custody of the State of Kansas and in an out of home foster care placement on the youth's 18^th birthday. Youth who are in a detention, correctional facility or any lock down facility on their 18^th birthday are not eligible for the Medical Card Extension Program. All youth who meet the "aged out" of foster care definition, whose 18^th birthday was on or after 07-01-03 and who were in the custody of the Secretary of Social and Rehabilitation Services, Juvenile Justice Authority or Tribal Authority are eligible for the medical card extension program. If eligible, the medical card coverage will extend to the last day of the month the youth turns 21 years of age.

An out of home foster care placement for the purpose of this program includes all foster home, group home, KDHE licensed or approved, contractor agency approved and independent living placements. Youth on run status from a foster care placement on their 18th birthday and youth placed in Secure Care as a Child in Need of Care are also eligible for the program.

Youth shall be responsible for any co-pay that is required with the Foster Care Medical Card Extension Program.

January 1, 2005 coverage may include youth who turn 18 years of age on or after 07-01-03 and who were in the custody of the Secretary of Social and Rehabilitation Services, Juvenile Justice Authority or Tribal Authority and who were in a foster care placement, which was not receiving a foster care maintenance payment upon the youth's 18th's birthday. Eligibility with youth turning 18 on or after 07-01-03 is still in effect, but actual medical coverage for this new group will not begin until January 1, 2005.

Practice Note: Youth who turned 18 on or after 07-01-03 who were not eligible due to previous eligibility criteria of placement receiving a Foster Care Maintenance Payment, will be eligible for this program, but coverage will not begin until January 1, 2005.

Youth will be recognized as a KAN Be Healthy eligible participant. The last day beneficiaries are eligible to participate in the KAN Be Healthy program is the day before turning 21 years old. KAN Be Healthy beneficiaries receive additional benefits including, but not limited to prescription medications, over-the-counter prescriptions, DME products, NEMT services, eye exams and eyeglasses as needed, dental service, and hearing/audiology services.

A youth's marital status does not impact eligibility for the medical card extension program.

7222 Procedures for Eligibility and Annual Review

Refer to Section 5200 of the Eligibility and Payment Manual

Children & Family Services will complete the application process and determine eligibility associated with extending medical coverage through the Medical Card for all eligible youth. Annual reviews for youth receiving the Medical Card are required. No income or resource testing will be required for eligibility. The Youth will be responsible to keep CFS staff informed of current address. Youth may contact any SRS office to inform of changes required for Medical Card coverage.

Practice Note: If a youth turns 18 on or after July 1, 2003, and continues in a foster care placement past their 18^th birthday and released prior to their 21^st birthday, the youth will be eligible for the Medical Card Extension Program when no longer in a foster care placement and released from custody of the State of Kansas.

Procedures for eligibility for applications received:

CFS staff shall notify all clients who may be eligible for the Medical Card Extension Program using the CFS 8596 Notice of Action-Eligibility Information and attaching the CFS 8595 Application for Medical Card Extension Program.

The CFS 8596 can be used anytime an eligible youth comes to the attention of SRS and/or the contractor. The Application for Medical Card Extension Program CFS 8595 must be filled out and signed by the applicant. The Application CFS 8595 shall be date stamped with the date received by any SRS office. Eligibility for coverage will be granted for 3 months prior to application date unless client rejects additional months on application form. CFS staff shall process and determine eligibility for this program. Once eligibility is determined, CFS staff shall notify client of Initial Eligibility and document on the CFS 8597.

Procedures for Annual Review:

CFS staff shall be responsible to document a Yearly Review using the CFS 8598. If the client has changes to current address during the year, the client should contact the CFS worker and indicate such changes. To terminate the medical card, for any allowed reason, CFS staff shall notify the client using the CFS 8599. The Notice of Action for Termination shall be sent to the client at least ten business days prior to any action.

7230 Independent Living Subsidy and One Time Start Up Costs

Young people may request subsidy from the state and/or a one time start up cost if they need short term assistance to achieve an independent living education or employment goal and are willing to work with the agency to achieve that goal.

Independent living subsidy is a time limited financial plan between a youth leaving foster care and SRS. The financial plan includes expectations from both the youth and the agency. The youth is expected to be working to achieve specified self sufficiency outcomes requiring an education or employment plan and to meet regularly with his or her community advisor/mentor and agency staff. Agency staff are expected to work with the youth to help them locate resources necessary to achieve the outcomes and to provide needed training and encouragement.

Subsidy does not provide full financial support. Youth who receive subsidy are most likely lacking a current support system to adequately provide for their financial needs, struggling financially, unemployed or underemployed but actively searching for employment and have exhausted other resources. It is expected that the youth will assume increasing responsibility for meeting his or her own needs while receiving subsidy.

Subsidy is not a general entitlement program and is based on a youth's identified goal to achieve independence and willingness to enter into a contract and cooperate with the agency to work toward that goal.

7231 Eligibility for Subsidy

Youth eligible for subsidy and one time start up costs are those youth in the custody of SRS, JJA or Tribal Authority on or after their 18th birthday, who have been released from custody and left foster care because they attained 18 years of age, and who have not yet attained 21 years of age. Youth must have been in an out of home placement when released of custody on or after their 18th birthday to receive subsidy. A youth's marital status does not impact eligibility for subsidy.

Subsidy can be provided as long as a youth is living in a setting where they are financially responsible for maintenance and expenses. The youth may be living alone, with a roommate(s), or in a family setting as long as the youth is financially responsible for his or her own maintenance and expenses. If the youth has a roommate(s), documentation of the roommate's share of expenses must be provided prior to the establishment of the subsidy amount. If the youth is living with the family they were removed from, the Social Worker shall have documentation from the youth showing the youth's financial responsibility for maintenance and expenses.

Youth shall be actively working on competion of secondary education or the equivalent, or an employment plan to be eligible for subsidy. Subsidy is based on the youth's needs and the youth's willingness to work with the agency on a time specified goal. Priority for use of these funds will be given to youth who do not have family resources who are able or willing to provide support to the youth. The SRS worker, mentor, and youth will complete the CFS 7000, 7000A, 8591, 8592 and 8594.

Youth still under the responsibility of the CW/CBS provider are not eligible for SRS IL Subsidy or One Time Start Up Costs.

All youth receiving subsidy shall:

Sign the CFS 7000 and 7002.

Have an open Self Sufficiency Plan CFS 7000

Complete a Monthly Budget Plan CFS 7002

Sign a Waiver of Confidentiality which allows staff to contact employers and/or school on the youth's behalf

Have a written educational or employment plan

Have a mentor

Apply for Medical Card Extension Program

If the youth does not meet contracted expectations, such as school attendance, applying for and maintaining a job, or paying rent, a Violation Notice (CFS 8593) is sent to the youth immediately when an obligation is not met. Three violation notices will result in the termination of the current subsidy agreement.

7232 Education Plan

To be eligible for Independent Living Subsidy, youth shall be working on completion of secondary education, or the equivalent. If the youth is to receive subsidy as a part of an educational plan, there must be a reasonable expectation of completion of the plan. Youth with educational plans must attend class on a regular basis, complete assignments and maintain passing grades. The plan shall be formally reevaluated by the youth, and his or her mentor at a minimum of every six months. The youth must be enrolled in the educational program specified in the plan and passing to continue to receive subsidy. Documentation of each reevaluation shall be attached to the plan.

An education plan is a written plan which includes the following:

Documentation of Enrolled Status in Identified Educational Program;
Completed housing plan which includes the address of the residence, names of all household members occupying the residence, copy of signed lease or rental agreement, and landlord's name and telephone number;
Completed monthly budget plan CFS 7002 which includes documentation of all resources and projected needs. This budget plan should specify the amount and source (e.g. savings, job) of the youth's income, and projected expenses including first month start-up security deposits (e.g. housing, utility, telephone), and on-going utilities, furniture/ household, transportation, food, and school/work needs;
Documentation of regular attendance and a copy of grades shall be attached to the plan at the end of each semester of study ;
Documentation of employment or active pursuit of employment ;
Educational Advocate if appropriate.

The Social Worker and Youth shall review the youth's educational plan at least every six (6) months or more frequently, if indicated.

Youth who have completed secondary education and who are enrolled in post secondary education and/or certified training programs are not eligible for regular subsidy. Youth participating in post secondary education and/or certified training programs may receive room/board assistance through the Education & Training Voucher program (ETV).

7233 Employment Plan

If the youth is to receive subsidy as a part of an employment plan, there must be a reasonable expectation of completion of the plan. Youth with employment plans must be working with the agency on job readiness skills and actively seeking employment. All youth who wish to apply for subsidy must have a signed employment plan. Subsidy is available to youth who are unemployed or underemployed but actively searching for employment. Documentation is required to verify the youth's efforts at becoming employed and the youth's willingness to accept part time employment while seeking a full time job. Staff and the mentor will verify that the youth is working with employment services and following up on job possibilities. Funds should be used to support the employment search needs of the youth.

An employment plan is a written plan which includes the following:

Documentation of completed instructional requirements on appropriate dress, interviewing skills, completing an employment application, and money management;
Resume;
Completed job search plan which includes the development of a weekly log of not less than 5 employment opportunities where the youth will apply for employment and will document the name of the contact person for the job;.
Completed monthly budget plan CFS 7002 which includes documentation of all resources and projected needs. This budget plan should specify the amount and source (e.g. savings, job) of the youth's income, and projected expenses including first month start-up security deposits (e.g. housing, utility, telephone), and on-going utilities, furniture/ household, transportation, food, and school/work needs.

The Social Worker and Youth shall review the youth's employment plan at least every six (6) months or more frequently if the youth's circumstances change.

7234 Subsidy Rates

The maximum amount of subsidy for room and board is $300.00 per month. Most plans are less than this as the amount offered will depend on the youth's income and resources. Earnings and social security, or SSI payments are deducted in computing the amount of subsidy needed. The amount provided in subsidy will be reevaluated whenever the youth's situation changes or at a minimum of every six months. A youth is considered to have attained self-sufficiency if current monthly gross earnings are greater than $1,500. Youth who have attainted this level of earnings will not qualify for room and board subsidy. The subsidy provided for room and board is used to supplement the youth's earnings and to provide a minimum safety net while transitioning the youth to self sufficiency.

Independent Living subsidy shall be provided on a tiered approach to help young people work towards self-sufficiency as they participate in the Independent Living program.

Maximum Step: Months 1-6 100% of subsidy based on need (CFS 7000A)

80% Step: Months 7-12 80% of initial subsidy amount

70% Step: Months 13-18 70% of initial subsidy amount

60% Step: Months 19-24 60% of initial subsidy amount

50% Step: Months 25 up to 36 50 % of initial subsidy amount

Young people receiving IL Subsidy on January 1, 2008, will continue to receive their monthly subsidy per the CFS 7000 Subsidy Agreement until their next six (6) month case plan is due. At the next 6 month case plan review the Youth and SRS Social Worker/IL Coordinator will determine which step the youth's subsidy will be moved to based upon current need, resources and youth's budget. Once the youth's step has been determined, it will follow the reduction according to the above schedule or until youth reaches age 21, whichever occurs first. If a case is closed prior to age 21 after having received subsidy and the young person indicates a need for subsidy to be reopened, the starting step will be determined based upon current need and resources.

A young person's maximum subsidy is determined based on need, and subsequent tiers are derived from the maximum subsidy amount.

7235 Subsidy Payment Procedures (refer to Section 5400 of the Eligibility and Payment Manual)

The youth, mentor and SRS Independent Living Coordinator will complete the CFS 7000 and 7002 listing the youth's income and expenses. Staff will complete the CFS 8591 form and send it to the SRS Regional pay unit. Subsidy payments will be generated retrospectively. (i.e. December Subsidy will be paid in early January) Subsidy payments may be sent to the mentor who will be working with the youth on an education or employment plan.

Subsidy payments may also be made directly to the youth if this arrangement is agreed upon by the youth, SRS IL Coordinator and mentor. This arrangement will accommodate youth in making room/board payments in instances when mentors are not located in the same geographic area of the state or in other instances where this arrangement is more accommodating to the youth. Good judgment must be applied in using this procedure as not all youth may be capable of making good decisions regarding payment of their room/board upon transition to adulthood.

7236 One Time Start Up Costs

Youth who are eligible for Independent Living Subsidy may also be eligible for One Time Start Up Costs.

A. One Time Start Up Costs- not including rent or room and board

Youth who are leaving foster care to live on their own for the first time may need a one time payment for start up expenses, not including rent. These expenses may include utility deposits, necessary furniture, supplies, or other items as deemed appropriate by the youth and worker. A one time maximum payment of $500 is allowed for this purpose. If the youth's budget indicates that he or she can manage without other financial support the case can be closed.

Payments may be made for utility connection, furniture, household supplies, or other items deemed appropriate within the one time maximum payment of $500.00.

B. One Time Start Up Costs - Rent or Room and Board

Youth who are leaving foster care to live on their own for the first time may need assistance with the initial rent/room and board costs. A one time maximum payment of $300.00 is allowed for this purpose. If the youth's budget indicates that he or she can manage without other financial support, the case can be closed. (Note: Rent would be paid directly to the landlord. Room and Board costs would be paid directly to the youth for payment of services to the landlord on their own.)

7240 Mentor

All youth need a positive relationship with an adult who models responsible behaviors and will support the goals of self-sufficiency. The Mentor must be available for the youth to contact for advice, counsel, and support. Youth who do have a positive relationship with an adult who models responsible behaviors, who is willing and able to offer advice and guide the youth have a greater chance of succeeding. This mentor may be a family member, current or former foster parent, minister, teacher, or an adult in the community. All youth should be provided with opportunities to interact and develop relationships with dedicated adults in the community.

If a youth receiving services from SRS is unable to identify an adult who models responsible behaviors and supports the goal of self-sufficiency, SRS will assist the youth in identifying a mentor.

7241 Mentor Qualifications

The qualifications for Mentors include:

age 25 or older
ability to pass Child Abuse/Neglect Central Registry clearance;
ability to pass KBI security clearance;
ability and willingness to work with adolescents and young adults;
knowledge of budgeting and money management;
knowledge of skills necessary to succeed in daily life;
supports the goal of self-sufficiency;
models responsible behaviors.

7242 Responsibilities of Mentor

The responsibilities for Mentors include the following:

Sign the Mentor Statement of Understanding (CFS 8594);
Participate in training/ educational activities regarding the roles and responsibilities of being a mentor as required or offered;
Maintain regular contacts with the youth as agreed to on the CFS 7000 form;
Document contact meetings with the youth on the CFS 8592 form

Act as a source of counsel, advice and support to the youth

Mentors who are providing counsel, advice and support to youth who are receiving subsidy must also:

Sign the CFS 7000 Extended Subsidy Agreement
Advise the youth on budgeting and money management
Advise and consult with the youth on details specific to youth's education or employment plan
Receive and disperse the monthly subsidy check (if this is the arrangement agreed upon by mentor and youth)

7243 Mentor Fees

Mentors who are providing council and support to youth who are receiving IL subsidy from SRS may receive a $50.00 monthly fee. This fee is not included in the amount of subsidy provided to the youth. The intent to provide a mentor fee shall be documented on the case plan. See E&P Section 5500

7250 Special Services and SSI Referrals

Special services will be pursued when a need is identified or suspected. These include:

An educational advocate
IEP or USD 504
Vocational rehabilitation services
GED or Alternative Diploma
SSI

SSI referrals for youth 18-21 years of age who are participating in independent living services through SRS, may be referred under the Children & Family Services contract with Kansas Legal Services.

The youth shall be working on completing a high school education, GED or other alternate education plan. A GED can only be explored if a youth:

has dropped out of school and can not be persuaded to return to school;
is 18 years old;
is two or more years behind his or her grade level.

Youth shall be referred for assessment with vocational rehabilitation services if youth has identified needs and if the assessment process has not been completed prior to the youth receiving services from SRS.

7251 Eligibility for Special Services and SSI Referrals

All youth otherwise eligible for Basic Chafee services are eligible for special services and SSI referrals through SRS. Basic Chafee eligibility includes all youth who were in out of home placement for any length of time on or after their 15^th birthday.

7260 Education and Training Voucher Program

Education and Training Vouchers are available to eligible youth for assistance based on need with post secondary education and certified training programs. ETV funds may be used for costs associated with Post Secondary Education and/or training only and cannot exceed the total cost of attendance per youth per plan year. ETV shall be provided on a tiered approach to help young people with post secondary education and/or certified training programs.

Year 1 up to $3,500 in total payments per plan

Year 2 up to $2,500 in total payments per plan

Years 3 or more up to $2,000 in total payments per plan

Youth may elect to attend Post Secondary Education and/or Certified Training Programs outside of Kansas and may use Kansas ETV for this purpose. If a youth is receiving ETV and attending Post Secondary Education and/or Certified Training outside of Kansas, all requirements still apply for case planning purposes. The SRS worker and youth may need to use phone or e-mail for regular contacts.

Youth eligible for Chafee Foster Care Independence Program (CFCIP) may be eligible for post secondary education and training opportunities through the ETV program. The Foster Care Tuition Waiver program is included in the ETV program and is utilized through Kansas Board of Regents' Institutions. Other education and certified training opportunities may be available to youth as allowable under the Education and Training Voucher Program. All youth must have an open service case to receive ETV, including the Foster Care Tuition Waiver.

Youth who are moving to another state and establishing permanent residency in that state, for purposes other than attending a Post Secondary Educational Institution or Certified Training Program must apply for ETV funds through the State where they will establish permanent residency.

Youth must reapply for ETV funds on a yearly basis, as it coincides with the youth's education or training plan. All plans shall be for a twelve month period between July 1 and June 30th. If a youth finds themselves unsuccessful in completing their education or training plan, the youth may reapply at any time up until they are no longer eligible for the program. The SRS worker shall use good judgment in working with youth who have received ETV in the past and who have not been successful in continuing in their education or training plan. It is foreseeable and acceptable that youth may make changes in their education or training plans as they move into different stages of their adult lives. These changes should not be used against youth in accessing ETV unless there is a pattern of the youth's inability to work through his/her education or training goals. Assistance should be provided to the youth to keep motivation towards completing their education or training goals.

ETV shall only be used at Post Secondary Educational Institutions or Certified Training programs that meet all three of the following criteria:

Admits as regular students only persons with a high school diploma or equivalent; or admits as regular students persons who are beyond the age of compulsory school attendance; and
Public, Private, or Non-Profit; and
Accredited or pre accredited and is authorized to operate in that state.

Practice Note: Youth who have not completed high school or GED requirements who are beyond the age of compulsory school attendance may be eligible for ETV services and supports at Post Secondary Educational institutions or Certified Training Programs whom accept students under this criteria.

7261 Eligibility for ETV

Youth who meet one of the following criteria may be eligible for ETV funds in Kansas. Foster Care Tuition Waiver Program eligibility requires specific eligibility. See PPM 7262 A

Youth who graduated from High School or completed their GED while in a foster care placement and in the custody of the State of Kansas, or
Youth who were in a foster care placement and in the custody of the State of Kansas when they attained the age of 18, or
Youth with a finalized adoption from foster care after attaining age 16, or
Youth who have been in a foster care placement and in the custody of the State of Kansas between the ages of 16 and 18, with a permanent order of Guardianship attained after the age of 16.
Youth who were in an out of home placement for any length of time after their 15^th birthday may be eligible for Education and Training Voucher Program (ETV). (Kansas Basic Chafee eligibility)

Youth enrolled in a Post Secondary Education or Certified Training Program on their 21st birthday, are eligible until they turn 23 years of age, as long as they are enrolled in a post secondary education or training program and are making satisfactory progress toward completion of that program (satisfactory progress is defined by individual program guidelines)

Youth who have received acceptance or conditional acceptance notice from a post secondary education or training program and who have or will meet one of the above eligibility requirements for ETV, may receive funding for deposits and expenses as approved. ETV may be used to pay for dorm fees due prior to youth completing secondary education or GED for an ETV eligible youth who is a high school senior with an acceptance notice from a post secondary education institution.

A. Tribal Custody/Jurisdiction

Youth affiliated with the tribes and in custody or jurisdiction of the tribal court meet the same criteria as youth in the custody of the State of Kansas. Tribal youth may be eligible for Education & Training Voucher (ETV) program while still under Tribal Jurisdiction, depending upon the youth's educational status. If a Tribal youth graduates from high school or completes a GED while in foster care and prior to 18th birthday, and is preparing for post secondary education or training, youth may be eligible for ETV program through SRS. Tribal case managers will coordinate services for youth eligible for ETV and still in their custody and care through communication with local SRS office.

B. JJA Custody

Youth in custody of JJA who meet Chafee Eligibility meet the same criteria as youth in the custody of the State of Kansas. JJA youth may be eligible for Education & Training Voucher (ETV) program while still in JJA custody, depending upon the youth's educational status. If a JJA youth graduates from high school or completes a GED while in foster care and prior to 18th birthday, and is preparing for post secondary education or training, youth may be eligible for ETV program through SRS. JJA case managers will coordinate services for youth eligible for ETV and still in their custody and care through communication with local SRS office.

C. Youth with Community Based Child Welfare Providers

Youth who are currently served by Community Based Child Welfare Providers may be eligible for the Education and Training Voucher (ETV), depending upon the youth's educational status. If a youth currently served by a CB/CWP, graduates from high school or completes a GED while in foster care and prior to 18th birthday, and is preparing for post secondary education or training, youth may be eligible for ETV program through SRS. CB/CWP case managers will coordinate services for youth eligible for ETV and still in their care through communication with local SRS office.

7262 ETV Services and Supports

ETV services include services and supports that are necessary for the youth to participate in post secondary education and certified training programs, include but are not limited to the following services. Additional services may be allowable on an individualized basis based on the needs of the youth.

Foster Care Tuition Waiver Program -applicants approved and enrolled between July 1, 2005 and June 30, 2006, include amount of tuition/fees only on CFS 7000 payment made by central office, not through local offices;
Tuition and fees for Post Secondary Educational institutions (i.e. Educational institutions and programs not governed by the Kansas Board of Regents);
Tuition and fees for certified training programs (i.e. computer/technical programs and cosmetology programs);
Room and Board associated with post secondary education or certified training program;
Books/materials related to post secondary education or training program;
Special Fees (i.e. extra fees related to specific education/training programs);
Child Care
Technical Equipment (i.e. special calculators, computers or other technical equipment to aid in post secondary education or training program)
Tutoring (i.e. youth needs special tutoring to complete post secondary education or training program requirements/completion)
Transportation Costs related to post secondary education and/or training;
Clothing related to post secondary education and/or training;
Medical policies, prescription and medical services purchased to assist youth in post secondary education and/or training (cannot be used for youth eligible for Medical Card Extension Program).

A. Foster Care Tuition Waiver Program -applicants approved and enrolled prior to July 1, 2006

The program pays for tuition and fees at Kansas vocational-technical schools, community colleges, Washburn University and Kansas Board of Regents Universities. The waiver covers tuition and fees only, with other school related charges and living expenses the student's responsibility. The waivers are limited to a total of eight (8) semesters of undergraduate instruction or through the semester the student turns 21 years of age, or the equivalent thereof per each eligible applicant.

The Foster Care Tuition Waiver Program will continue to apply to applicants who have been approved for the tuition waiver and are enrolled in a Kansas educational institution prior to July 1, 2006.

Applicants approved for the Foster Care Tuition Waiver Program and enrolled in a Kansas educational institution between July 1, 2005 and June 30^th, 2006, will continue to receive the Foster Care Tuition Waiver through the use of Education and Training Voucher (ETV) funds.

1. Eligibility for Foster Care Tuition Waiver Program

Students must enroll as a full time undergraduate; be in good academic standing; and work at least an average of 10 hours a week to remain eligible for the program.

SRS Regional IL Coordinator shall contact Educational Institution to obtain documentation of total cost per semester through the Tuition Waiver in order to calculate and determine available ETV funds.

B. Tuition and Fees for Post Secondary Educational Institutions

Tuition and fees associated with allowable post secondary education for youth not eligible or receiving the Foster Care Tuition Waiver. This may include special fees as applicable. The institution shall award a bachelor's degree or at least a two-year program that is acceptable for full credit toward such a degree.

C. Tuition and Fees for Certified Training Programs

Tuition and fees associated with training programs that provide at least a one year training program to prepare students for gainful employment in a recognized occupation.

D. Room/Board

Youth may be eligible for room/board support associated with Post Secondary Education or Training Program through ETV. Youth who are not eligible for regular subsidy generated through the KAECSES system, but who do meet eligibility for ETV funds can be awarded room and board assistance. An example would be a youth who graduates from high school at 17 while in a foster care placement and is released from custody and placement prior to 18^th birthday. Room and board costs shall be associated with post secondary education or certified training program. Youth shall not receive room/board through ETV and IL Subsidy. ETV room and board payments are not generated through the KAECSES system, and should be paid using the appropriate ETV PCA and object code for this service.

E. Books/Materials

Books, materials and supplies associated with an allowable Post Secondary Education or Certified Training Program to assist the youth in continuing their education or training program. This includes supplies associated with specific education or training programs. (i.e. tools, welding boots, art supplies)

F. Special Fees

Any special fees associated with an allowable Post Secondary Education or Certified Training Program. This may include fees associated with specific classes, assignments, or participation in educational or training activities associated with the institution. Fees associated with student loans or insurance premiums on the student loan may be included.

G. Child Care

Young adults participating in the ETV program may be eligible for childcare through EES or by using ETV funds. If a young adult is eligible for childcare through EES this program shall be utilized first. (See EES PPM for policy guidelines) If the young adult is not eligible for EES childcare because the young adult is not looking for employment, but is instead pursuing a post secondary education or training program, the youth may be eligible for childcare using ETV funds. Childcare providers must meet the same requirements as the EES childcare program specifies.

H. Technical Equipment

Funds may be used to purchase equipment associated with Post Secondary Education or Certified Training Program. (i.e. special calculators, computers or other technical equipment to aid in post secondary education or training program) Accommodations related to a youth's disability, such as a personal assistant or specialized equipment that is not paid for by another source.

I. Tutoring

Funds may be used to purchase tutoring for youth in post secondary education or certified training programs to assist youth completing post secondary education or training.

J. Transportation

Funds may be used to help support youth with transportation costs related to post secondary education and/or training program. (i.e. gas, taxi rides, bus tickets, tags and taxes)

K. Clothing

Funds may be used to purchase clothing as required for post secondary education and/or training programs. (i.e. nurse uniforms, special clothing required for class or training program). May not be used to purchase clothing for normal daily use.

L. Medical

Funds may be used to purchase medical policies, prescriptions and medical services to assist youth in their post secondary educational goals or training programs. This service shall not be used for youth eligible for Medical Card Extension Program. Youth shall be encouraged to use policies provided through education institution if available.

7263 Procedures for ETV

The SRS Independent Living Coordinator or designee and youth shall complete the Self Sufficiency Plan CFS 7000 and must have an identified education or training plan, along with all required information on the form. All youth participating in Post Secondary Education and Training plans must be actively involved in all stages of the plan.

The Self Sufficiency Plan CFS 7000 shall have verification of eligibility for Chafee Foster Care Independence Program (CFCIP) and/or Education and Training Voucher Program (ETV) approved by SRS Independent Living Coordinator.

Documentation to support all identified costs associated with Education and/or Training Plan shall be attached to the Self Sufficiency Plan CFS 7000. In addition, documentation of all Federal or State Financial Awards associated with the Education and/or Training Plan must also be attached. (i.e. Pell Grant and Scholarships) All youth applying for ETV funds shall complete a minimum of five (5) scholarship applications with proof of documentation at the time of completing the CFS 7000 ETV Plan. Youth shall complete the Free Application for Federal Student Aid (FAFSA) prior to applying for ETV funds.

The Self Sufficiency Plan CFS 7000 shall be signed by the youth, SRS Independent Living Coordinator, SRS Social Worker if different than Coordinator, Case Manager/Social Worker for contractor if youth still served by the contractor.

All current ETV case plans as of January 1, 2008, shall end on June 30th, 2008, with new plans to begin on July 1, 2008.

The SRS Independent Living Coordinator must track all expenses so that the total shall not exceed the maximum allowable funds per year or the total cost of attendance per youth.

All youth with current ETV plans shall be notified within thirty (30) days of a change in their ETV plan. SRS Staff shall work with youth receiving ETV to make sure all avenues for funding for post secondary education/certified training options are explored.

Services and supports through ETV are available as funding allows.

7264 Kansas Foster Child Education Assistance Act (applicants enrolled after July 1, 2006)

The Kansas Foster Child Educational Assistance Act applies to new applicants who enroll in a Kansas educational institution on or after July 1, 2006.

This program will waive tuition and required fees at Kansas educational institutions to include any vocational school, area vocational-technical school, community college, Washburn University and state educational institution or technical college. For complete list of individual schools please consult www.kansasregents.org/institutions/index.html

The waiver will cover tuition and required fees only for undergraduate enrollment of eligible youth through the semester the eligible youth attains 23 years of age. Tuition will not be waived for any course repeated or taken in excess of the requirements for completion of educational program in which such eligible youth is enrolled.

A. Eligibility for Kansas Foster Child Educational Assistance Act

Applicant shall enroll in a program leading to the award of a certificate, diploma or degree upon satisfactory completion of course work requirements. Applicant shall meet the following criteria to qualify for the Kansas Foster Child Educational Assistance Act:

Enrolls in a Kansas educational institution on or after July 1, 2006, and
Custody of the Secretary of Social and Rehabilitation Services and in a foster care placement on the date such applicant attained 18 years of age; or
Released from custody of the Secretary prior to attaining 18 years of age, after having graduated from high school or fulfilled the requirements for a GED while in foster care placement and the custody of the Secretary; or
Adopted from a foster care placement on or after such applicant's 16^th birthday; or
Left a foster care placement subject to a guardianship under chapter 38 or 59 of the Kansas Statutues Annotated on or after such applicant's 16^th birthday.

In order to remain eligible for participation in the program, eligible applicant shall remain in good standing at the Kansas educational institution where the eligible applicant is enrolled and shall make satisfactory progress toward completion of the requirements of the educational program in which the eligible applicant is enrolled.

Youth eligible for the Foster Child Educational Assistance Act are also eligible for assistance for other costs of higher education through ETV.

B. Procedures for Kansas Foster Child Educational Assistance Act

Children and Family Services Central Office staff will verify the applicant's eligibility.

The FACTS code ED04N shall be used to record the date of High School Graduation or GED completion to aid in verification of eligibility for the Kansas Foster Child Educational Assistance Act .

If a youth is interested in the Kansas Foster Child Educational Assistance Act Program, applications may be obtained from educational institutions in Kansas or by contacting your local SRS office. See appendix 8A for Application for Enrollment without Charge for Foster Children. All applications are submitted by the student to the Registrar's office at the educational institution. The Registrar's office will fax the application to Children and Family Services Central Office for verification of eligibility and signature of Statewide Independent Living Coordinator or designee.

Within 30 days of enrollments, all accepted applicants are required to notify their SRS Independent Living Coordinator or Social Worker of their current enrollment status and intended program of study.

SRS Regional Independent Living Coordinators will provide to the State Independent Living Program Manager/Coordinator within 60 days from the start of classes the following information:

Report of current students receiving the Foster Child Education Assistance Program;
Current enrollment status for each student;
Intended program of study for each student;
Identified ETV and/or Chafee assistance provided for each student enrolled.

7270 Other Available Resources

All staff working with youth to achieve self-sufficiency should utilize other resources available in their communities and throughout the state. In addition to the Casey Life Skills resources, there are several resources available online that may assist the youth in working towards self-sufficiency.

A. Workforce Centers

For information on resources available through Workforce Centers in Kansas see