The family as a whole is our focus.
We must build on strengths and capacity of families to function effectively.
We engage families emphasizing their participation in all aspects of policy development, service delivery, and program evaluation.
Families are a part of a larger community rich with resources and we must utilize communities to help families.
Children, youth, and their families receive services in the least restrictive and most family-like setting.
Immediate and extended family members are crucial partners in case planning and are expected to be actively involved in the case planning process unless their involvement is significantly detrimental to the child or youth.
Families shall be treated with respect.
Families have the right to privacy.

3010 Protection of the Child

The protection and safety of the child shall be assessed and evaluated throughout the time period the child is receiving services. Case planning decisions shall weigh the "risk of harm" to the child. Whether a child needs protection from abuse and/or neglect or is in conflict with the family or community, services provided to the family are the most effective form of intervention. Case management safeguards children from dangerous living situations, protecting and enhancing the right of every child to grow up with a sense of well being, belonging and permanency.

3020 Full Disclosure

A respectful, candid discussion with parents regarding the impact of services and out of home placement on family is necessary early on. The discussion shall also include the rights and responsibilities of birth parents, the services to be provided, other permanency options, and the consequences of not following through with the case plan goals, tasks, objectives and other offered services. This discussion shall be documented in the case logs. Open discussions shall be held with all parties, child, birth families, relatives/non related kin, resource families, attorneys, and other service providers regarding the case planning process. All participants shall be informed that the information being shared is confidential.

3030 Case Management Provider /Child Relationship

The relationship between the Case Management Provider and child is a critical one that can easily be overlooked. The Case Management Provider shall each have a relationship with the child, for several reasons listed below:

To ensure the child's continued safety in placement.
To ensure the child's developmental needs are being met in placement.
To ensure the child is maintaining optimal connections with birth family, relatives/non related kin, resource family and community.

The Case Management Provider shall:

Be prompt and dependable in keeping appointments.
Inform the child, birth and resource families of when visits and interactions are to take place.
Give the child, on a developmental and age appropriate level, information as it affects the child's life.
Provide the child, at every visit, a means of contacting the Case Management Provider.
Listen to the child's perspective of how well visits and interactions are going
Listen to the child's assessment of how the goals of the case plan are being met.
Observe the child's reactions to information presented
Assess or evidence of maltreatment or failure of the child to achieve developmental progress.

Determine when modifications to the case plan are warranted.

3040 Children in the Custody of JJA and SRS Simultaneously

When a child in the custody of the Secretary is later adjudicated as a juvenile offender and placed into the custody of the JJA Commissioner, SRS legal staff shall work with the case management provider to obtain an order relieving the Secretary of custody of the child.

If the court is unwilling to relieve the Secretary of custody, JJA is responsible for the care and treatment of the child until requirements of the juvenile offender case are met. The CWCBS Provider is no longer involved and closes their case unless an exception is made by the CFS Program Administrator in order to meet the permanency needs of a parental rights terminated child. SRS and the CWCBS provider will be responsible for carrying out the custodial duties under the Child In Need of Care code once the JJA Commissioner is relieved of custody. Communication between SRS and JJA staff is necessary to avoid any lapse in services.

When a child in need of care is subsequently adjudicated as a juvenile offender but is not placed in the custody of the Commissioner of JJA, SRS and therefore the CWCBS provider shall be responsible for collaborating with juvenile justice to facilitate continued progress toward achieving the case plan goal. The Secretary continues to have custody, placement authority and primary case planning responsibility. When the youth is is adjudicated as a juvenile offender for the first time and for a misdemeanor and the placement agrees, the court may require the child to remain in the same placement pursuant to K.S.A. 38-2304(g). The Secretary is never responsible for the cost of sanctions for the juvenile offense.

When the youth is placed in the custody of the Commissioner of JJA, the Commissioner has placement authority and primary case planning responsibility. This includes payment responsibility for the placement. JJA's responsibility for placement continues as long as the child is in the custody of the Commissioner. If the youth has not been released from the custody of the Secretary by the time of release from JJA Commissioner's custody, SRS shall make a new referral and the CWCBS Provider shall again assume full responsibility for the youth's case planning including placement. If the child has had parental rights terminated at the time of JJA custody and there has been a request for services made to the Adoption CWCBS Provider, JJA may request that efforts to locate an adoptive resource continue. If no such request is made, recruitment of an adoptive family will cease until the JJA case is closed.

On some occasions, the court may find that reintegration is not a viable alternative for a youth who has been adjudicated a juvenile offender and a child in need of care petition will be filed pursuant to K.S.A. 38-2365(h). If the youth is then placed in the custody of the Secretary, SRS shall make a new referral and the CWCBS Provider shall assume responsibility to work with juvenile justice toward achieving an alternative permanency for the youth.

3100 Assessments

Culturally respectful assessments of the family and child that address individual and family strengths, needs, and core concerns are essential. Assessments are a mutual process between the Case Management Provider and family. It is essential that individual family members are involved in the assessment process.

An accurate assessment of the child's safety (risk of harm), the family's capacity and motivation to change, and family's strengths and resources must be completed prior to developing and evaluating case plans.

3110 Types of Assessments

Assessment tools can be used as an ongoing measurement of family progress during the life of a case. They help determine the strengths and needs of the family and identify services that may be needed to assist the family in reaching their goals. Information obtained in these assessments is used to determine the direction of case planning.

3111 Family Based Assessment

This assessment shall be completed during an initial investigation and assessment of the safety of a child. It shall be completed before an initial case planning conference and is updated as new information is obtained. It includes the safety assessment as well as the risk assessment. A complete description is available in Section 2000.

Relative/non-related kin shall be considered first when seeking services. The Case Management Provider shall obtain information from the family regarding relatives and persons they consider to be non related kin. The family shall be encouraged to provide names and contact information of designated relative/non-related kin who can be a support to the family, not limiting this support to a placement resource for a child. See Appendix 3O for Family Finding Search Websites.

3112 Genogram

A genogram is a diagram similar to a family tree and depicts the family across generations. Genograms list additions and losses in a family, communication and relationship patterns, and other important events. The genogram assesses the family at a certain point in time and is used to monitor or evaluate change over weeks or months. Examples are available in Appendix 3B-1, 3B-2, and 3B-3.

3113 Eco-map

An eco-map is a visual representation of the family and the larger world in which the family resides. Symbols are used to depict the nature of relationships between the family and other community systems. These community systems include but are certainly not limited to school, the physical and mental health systems, law enforcement, work, spiritual and other community supports, including relative/non-related kin and friends.

Eco-maps also show the flow of energy, either positive or negative, between community systems and the family. The information learned from the process of constructing an eco-map can help the family identify resources in persons and systems. An example is provided in Appendix 3C.

3114 Social History

A social history is written in chronological order and includes a narrative summary of the family's history. It includes identifying information, a summary of the presenting problem, background information, and medical history. The Case Management Provider, prior to the second case planning conference, when a child is in an out-of-home placement, shall complete a social history. The social history shall be updated as new information becomes available, with new entries initialed and dated. An outline for a complete social history is provided in Appendix 3A.

3115 Time line

A time line is a chronological representation or exhibit of key events within a particular historical period. These events often have connections to developmental stages in a child's life. They also impact family functioning and can highlight periods of stress or well being. A time line can be used to help assess family strengths and needs in order to develop and evaluate case plans. Appendix 3E provides an example.

3116 Medical Checklist

A Medical Checklist is a tool used to ensure a child's medical needs are being taken care of on an ongoing basis. Medical issues covered by the Kan-Be-Healthy screening are documented on the Medical Checklist. Additional areas that may be considered when documenting the health needs of a child at the case planning conference include but are not limited to eye and dental examinations. An example is provided in Appendix 3D.

3117 Genetic/Background History Form (YA 2300)

Completion of The YA 2300 shall be completed by the time of the first formal case planning conference. The YA 2300 is used as a tool throughout the life of a case to obtain information about the family and the child that may assist in case planning. When children are placed in the custody of the Secretary for out of home placement, it is important to gather as much birth and background information as possible. Children entering out of home placement are at risk for losing access to relevant birth facts about themselves. In addition, the information on this form may be helpful for medical professionals and other providers who provide treatment of children in out of home placement.

This information is required if a child's case progresses to termination of parental rights. Completion of this form, early in the case, shall assist in the gathering of as much information as possible and may help the child progress more rapidly through the adoption system. It shall also provide information concerning the family's support systems, including relative and non-related kin.

3120 Assessment with Out of Home Placement

Each child referred for out of home placement services shall receive a comprehensive assessment of physical, emotional, developmental and educational needs. This assessment shall also include the needs of the child's family, especially, regarding what the barriers are to reintegration of that child. Services to meet those identified needs must be put into place and delineated at the case planning conference. Utilizing the Family Centered Systems of Care model, the family shall be actively engaged in determining the services they shall be receiving, selection of the service provider, and evaluation of the services.

3121 Needs Assessment

SRS is responsible for providing information related to the child's and family's needs to the provider and for reviewing the work of the provider to ensure the identified needs are being assessed.

The CWCBS provider is responsible for completing the assessment with the family and child and for sending the completed assessment to the SRS social worker.

3122 Assessing Parental Capacity for Reintegration

Assessment of parental progress towards completing the tasks of the case plan shall an ongoing process, not one reviewed during the case planning conference alone. The assessment process shall include the Case Management Provider and supervisor as well as the SRS social worker and supervisor. Information can be obtained from a number of sources, including, but not limited, to the child's CASA, therapists involved with the family, resource families, family support workers, the child, birth parents, relative/non related kin, and providers of other services such as specialized day care, and the child's school.

3123 Life Skills Assessment

SRS requires that all children/youth shall have age appropriate care, treatment, and training that will develop their life skills. All children/youth who are in SRS custody and out of home placement regardless of their permanency goal or older youth who are receiving Independent Living Services from SRS, shall be assessed for life skills as follows:

Children age 4-7: see PPM 3120
Children/Youth age 8 years and older or children who will turn age 8 within 190 days of referral who are in SRS Custody and out of home placement shall have an Ansell-Casey Life Skills Assessment (ACLSA) completed by the child/youth and caregiver using the age appropriate assessment. Birth parent(s) may also complete the assessment;
Youth who are receiving Independent Living Services from SRS shall complete the ACLSA.

All children/youth age 8 and older shall have an ACLSA completed by the child/youth and caregiver at a minimum of once every 12 months. The current ACLSA shall be attached to the case plan and copies of each assessment maintained in the case file. The ACLSA is a free on-line assessment accessed through www.caseylifeskills.org

When completing the ACLSA the following organizational ID shall be used for all assessments completed. This unique ID will allow agencies to compare assessments for individual youth and also agency wide. The organizational ID shall consist of KS for Kansas, the Region number or SRS Region name and/or Case Management Provider. The Youth ID shall consist of child/youth's full birth date, and last 4 digits of child/youth's SSN. The birth date shall be entered with 2 digit month, 2 digit date, and 4 digit year of birth. An example of the child/youth's unique ID with date of birth of July 1, 1990 and last 4 digits of their SSN is 4830 would be entered as 070119904830. The organizational ID's shall be used as following:

Case Management Providers:

The Farm Region 1:

KS1Farm

DCCCA Region 1:

KS1DCCCA

KVC Region 2:

KS02KVC

DCCCA Region2:

KS2DCCCA

KVC Region 3:

KS03KVC

The Farm Region 3:

KS3Farm

SFA Family Preservation Region 4:

KS4SFAFP

SFA Reintegration Region 4:

KS4SFARE

UMY Region 5:

KS05UMY

DCCCA Region 5:

KS5DCCCA

SRS Regions:

South East SRS Region:

KSSESRS(

South Central SRS Region:

KSSCSRS

North East SRS Region:

KSNESRS

Wichita SRS Region:

KSWISRS

West SRS Region:

KSWESRS

Kansas City Metro SRS Region:

KSKCSRS

3200 Development of the Case Plan

The Case Plan is a mutual, cooperative agreement between the family, the agency, and others, as identified or agreed upon by the family, and/or required by the type of case plan. This plan formalizes the family's agreement to participate towards the achievement of the case plan goal. The initial plan is developed within twenty (20) calendar days of the date the services are initiated. The date services are initiated is defined as either the date the family agrees to work with SRS (beyond 45 days) or the date of referral to a CWCBS provider. Participants in the case planning process are referred to as the Child and Family Team.

Case planning is a continuous and ongoing process integral to decision making in partnership with the family and/or child. Case planning is based on the principles of Family Centered Systems of Care (FCSOC) model and shall be based on an assessment of the strengths and needs, both of the family as a whole and of individuals within the family unit. Case planning involves the child and family, the family's supports and natural community supports. Case planning services shall be directed toward maintaining the integrity of the family, consistent with child safety and permanency and improved family functioning.

Case plans shall utilize information provided by the parents, child, relative/non related kin and other support persons identified or agreed upon by the family. Additional information may be provided by social workers, resource families, school personnel, guardians, CASA and others who have knowledge of the family and child. Case plans shall also utilize information contained in the Family Based Assessment, psychological and other assessments, medical reports, and therapist reports. Specific tasks are developed using the above mentioned resources.

The Case Management Provider shall utilize and document the participation of the family in the FCSOC model group decision-making conferences (family meetings).

A Child/Family case planning conference shall be completed with the family when:

There is an open family services case and the child is not in the custody of the Secretary.
There is an open family preservation case and no child in the family is in SRS custody.
A youth, no longer in SRS custody, requests Self-Sufficiency/Independent Living services from SRS. (Self-Sufficiency Plan completed with Youth)
A child is in SRS custody, regardless of placement setting. Each child requires their own specific case plan.

A Case Plan is required for all cases open for services. The plan contains specific services to be provided to meet the needs of the family. It identifies specific steps to be taken by the family, the SRS Social Worker, CWCBS provider and any other service providers involved. The plan documents this participation for purposes of meeting the child's protection objective of the plan, the goals for the family, and/or young adult working towards Self-Sufficiency, and time frames to meet goals, permanency goals and child protection objectives.

Case Plans shall:

Be relevant to the critical issues in the family situation;
Be realistic in terms of the emotional, physical, and intellectual capabilities of the family members;
Be written in language that is clear and understandable to the family;
Address the issues identified in the Family Based Assessment Summary (CFS2030F);
Specify the steps to be taken to address the identified issues
Describe how success shall be determined;
Specify the time lines and review dates;
Describe possible outcomes as the case plan is implemented;
Have the signature of all case plan participants;
Utilize and document the participation of the family in the FCSOC model group decision-making conferences (family meetings);Include any relevant orders from the court; and
Include actions likely to be taken by SRS if conditions of the agreement are not carried out.

3202 Issues to be considered in Case Plan Development

Parental functioning must be assessed in order to develop appropriate and effective case plans. The assessment tools in PPM section 3100 provide expectations related to assessments to be completed. Elements to be assessed include but are not limited to:

Support network
Housing
Economic Conditions
Physical and emotional care of the child
Discipline methods
Coping methods and problem solving abilities
Physical and mental health needs

Child's functioning must be assessed in order to develop appropriate and effective case plans. Elements to be assessed include but are not limited to:

Academic adjustment and progress;
Social, emotional, physical, and intellectual development;
Relationship with the parent(s);
Physical and mental health

3203 Preparing for Case Planning Conference

The services provided to the child, the child's family, and the child's care giver (i.e., resource family home, residential, relative/non related kin, etc.) are directly related to a permanency goal for the child.

For healthy emotional development, children need permanency in "child time." While the period of one year may seem a relatively short period of time for an adult, in the life of a four year old it comprises one fourth of their existence. Therefore, it is critical that careful planning and consideration be given to the child, the most vulnerable member of the child welfare team.

In addition, children need permanency in relationships, continuity in environment, and predictability in their daily lives. It is the enduring quality of happy and unhappy shared experiences through time that give meaning, depth, and durability in relationships. These experiences must be provided during the child's formative years in order to prepare him or her to become a self-sufficient adult.

Permanency planning assumes children deserve a family of their own who can commit to a lifetime relationship. To achieve permanent homes for children in out of home placements, permanency planning requires:

Active participation by family and their support system in development of the plan, as they are the experts on the family's situation
Structured, time limited rehabilitation programs for parents, to help reunite families;
Early intervention, from the time the child first comes into contact with the agency;
Planned, regular interaction between parent and child;
Decisiveness about the best future placement for the child;
Knowledge about how to work with the courts to terminate parental rights when return home is not a viable option;
Full disclosure

3204 Accommodations for Participants

If any of the participants are non-English speaking or hearing impaired, the Case Management Provider is responsible for making arrangements to have an interpreter present at the case planning conference.

Consideration shall be given to ensure parents/children with disabilities to have adaptive/supportive services and/or adaptive equipment to maximize their participation in the case planning process.

3205 Time Frames

The initial Child/Family Case Plan must be completed and signed by all parties 20 calendar days following the date of referral or in Family Services cases, within 20 days of the family agreeing to the service.
A formal case planning review is conducted at least every 170 days and in those cases in which a CWCBS provider is involved, the documentation shall be sent to SRS within 3 business days of the conference . Any member of the case planning team may request a formal review of the case plan at any time. The purpose is to re-evaluate the case plan and modify it as needed to better meet family and child needs.
In those cases in which a CWCBS provider is involved, a case planning conference shall be held within 30 calendar days of a permanency goal change.

3206 Establishing a Time and Place

The Case Management Provider or SRS if provider is not involved in case, shall in coordination with the family, establish the time and place for the case planning conference. When utilizing the family meeting process, the location shall be a place convenient for the parents and the child, providing a safe and conducive setting for family members and their support systems to meet to develop their plan. The time of the conference shall be adjusted to take into consideration the parents' work schedule and the child's school attendance.

It is expected the Case Management Provider staff provide transportation for the parents and/or child in the event other transportation is not available.

Parents who are incarcerated or otherwise unavailable can also participate via conference call, or provide input by email, or other written correspondence.

3207 Case Plan Participants

Participants in the case planning conference are selected based upon their involvement in the life of the child and the type of case plan being developed. Participants in case planning conferences shall be willing to address the concerns that brought the family to the attention of the agency. All participants have equal rights and shall have equal opportunities to actively participate.

Diligent efforts to locate both parents shall be made and documented in the case file. Incarceration or living out-of-state does not automatically preclude a parent from such notification. If there is a "no contact order", the parent still maintains the right to have full information regarding his/her child. Notification of the case planning conference shall be sent with additional information informing the parent that his/her input is requested, but due to the "no contact order", he/she will not be able to attend the meeting in person. Alternative methods to participate shall be offered to the parent. If there is not a child in SRS custody, the case plan may be developed with the parent who is the primary caregiver. Efforts shall be made to involve both parents when possible.

The third party participant is a person who may have involvement with the family but is not directly responsible for providing services to the child and family. This may include: an advocate for the family's cultural needs; an advocate for special mental health needs of the family/child who is not delivering services; a worker, supervisor, or program support worker not directly involved in providing services to the child & family or a representative from another agency.

A. Persons required to be invited to participate in all case planning conferences:

Parents or legal guardians, if whereabouts are known;
The child, if age 7 or over, providing the child has the cognitive ability to understand the process and to participate;
The Case Management Provider or SRS Social Worker;

If SRS custody of a child(ren), the following persons shall be invited:

The SRS staff assigned;

A third party participant not directly involved in providing services to the child & family;
The guardian ad litem;
The resource family, including relative and non-related kin providers, for child in out of home placement;
The Court Appointed Special Advocate (CASA), if applicable;
Tribal representative for children when ICWA applies. The tribe shall also receive a copy of the signed case plan.

B. Persons who should be invited to attend, as applicable:

Residential or institutional setting treatment staff if the youth is in a residential placement;
The proposed custodian, if permanent custodianship is the permanency plan;
Teachers;
The education advocate assigned to the child, if applicable;
The youth's positive adult connection;
Any other individuals important to the family or the child who can contribute to the case planning process;
The child's HCBS waiver and/or ACIL case manager from the CMHC, CDDO, or KidScreen, if applicable;
The Case Management Provider of a parent with a disability, either physically or cognitively, who is involved with a Center for Independent Living (CIL) or a Community Developmental Disability Organizations (CDDO), if applicable;
The Corrections Counselor for an incarcerated parent or parole officer for a paroled parent,
The SRS Regional Independent Living Coordinator or designee for all youth in out of home placement beginning at age 16, to begin discussion and preparation for self-sufficiency services in the event permanency is not achieved.

C. Notification of Conference Participants

If the child is in SRS custody and either placed at home or in out of home placement, notification shall be given to all participants in writing at least 10 days prior to the date of the case planning conference. In those cases in which SRS is providing Family Services, SRS shall provide the notification; in those cases in which provision of services is by a CWCBS provider, the CWCBS provider shall provide the notification.

The 10 day notice is calculated by counting the day the notice is mailed as day one. The case planning conference can then be held any time after the 10^th day, but not on the 10^th day.

As an example, a case planning conference is set for February 10. The notification letter must be sent no later than January 31. A letter sent on February 1 would not give the participants appropriate notice.

All copies of all letters of notification shall be retained and if services are provided by a CWCBS provider, a copy shall be sent to SRS. These notifications shall be filed in both the Case Management Provider and SRS case records. The reasons why the parents or child did not participate in the case planning conference shall be documented in the case file.

D. Waiver of Notice (CFS 3050C)

When it is not possible to provide a 10 day written notice of the case planning conference to all of the participants who are required to be invited to the conference, each of these participants shall sign the Waiver of Notice section on the CFS 3050C. The list of persons required to receive written notice of the case planning conference is found in PPM 3207. The Case Management Provider or SRS Social Worker for family service cases, shall ensure such waivers are signed. The Waiver of Notice section of the CFS 3050C may be signed on the day of the case planning conference, by those required participants who attend the conference. For those required participants who participate by phone or do not participate in any manner, the CFS 3050C shall be sent to them for signature. If the participant refuses to sign the waiver section on the CFS 3050C and requests to receive a 10 day notice, the reason for refusal shall be documented in the case logs and it will be necessary to schedule another case planning conference for which each of the required participants receives a 10 day written notice.

E. Participant Training

It is the expectation all participants be trained on the purpose of the case planning conference. For the initial case planning conference, the Case Management Provider or SRS Social Worker for cases not referred to provider, shall meet with the family in person to describe its purpose. This training shall be documented in the case logs.

This training shall be accomplished by making available to the participants the handout "An Introduction and Parents Guide to Case Planning Conferences," CFS 3049. The parents shall also be referred to the Family Handbook, CFS 4002, for the initial case planning conference.

These handouts shall be available at the agency conducting the case planning conference. Once a person has had an opportunity to read the handout they do not have to read it during subsequent conferences. These handouts are also available in Spanish.

3208 Case Plan Documentation

Case Plans shall be documented on the CFS-3050 series and/or CFS 7000 Self-Sufficiency Case Plan, determined by type of case and service. At a minimum, a signed copy of the plan shall be placed in the case record and a copy given to the family. Staff shall allow the family to audio and video record the case planning meeting.

Both short-term and long-term tasks shall be documented on the CFS 3050B and/or CFS 7000. Tasks shall coincide with the reasons the child was placed in out of home care or self-sufficiency goal. An ongoing review of parental efforts toward reintegration shall occur frequently, and parents shall be provided feedback regarding their efforts. Parents shall be aware that their efforts and progresses are reported to the court. The efforts of all parties toward reintegration shall be documented in the case logs.

All case plans shall contain the following:

Each child in SRS custody and in out of home placement shall have a concurrent permanency goal; (refer to section 3232 for exceptions)
Identified permanency goal;
Develop task related to Self-Sufficiency goal(s) of young adult for Self-Sufficiency Cases only;
At least one child protection objective for each youth;
Clear specifications as what action steps must be taken in order to accomplish the objectives of the plan;
At least one action step to be taken by the youth to meet the plan objectives;
Steps taken by the parents to meet the case plan objective.
At least one service or action taken by the social worker/case manager related to concurrent case planning;
At least one service directed toward the provision of proper care for the youth;
At least one service or action step that addresses the strengths of the youth and his/her family;
At least one service or action step that addresses identified needs of the youth and his/ her family;
At least one service directed toward reintegration if the child is placed out of the home and the goal is reintegration;
Initial Case Plan Only: A task to complete ACLSA by the child/youth and a caregiver prior to the completion of the 2nd case plan.
Initial Case Plan Only: A task to develop Learning Plan from completed ACLSA with Youth by 2nd case plan.
Initial Case Plan Only: Placement provider will begin working with the youth on daily living activities and provide documentation to appropriate service provider as requested.
Subsequent Case Plans: Three (3) specific activities child/youth choose

3210 Roles Related to Case Planning

Case Planning is required for all types of services provided by SRS and/or CWCBS Providers. Case plans may or may not involve a service provider, depending on the type of case plan and permanency goal.

A. Case Plan Services Without Custody

Case plan services without custody may include Family Services, Family Preservation and Self-Sufficiency. If a case management provider is involved SRS staff shall:

Provide information related to the child's and family's needs to the Case Management Provider;
Participate in the initial case planning conference;

The following activities are related to all case planning for cases without custody: The case manager is responsible for completing these services with the family.

Meet with Family and/or Young Adult;
Develop tasks and objectives to meet Child Protection Objective(s) from the Family Based Assessment summary for Family Services and Family Preservation cases only;
Develop tasks related to Self-Sufficiency Goal(s) of young adult for Self-Sufficiency cases only;
Follow through with tasks assigned to SRS and/or service provider;
Monitor progress of achieving tasks with family and/or young adult:
Determine with family when child protection objective(s) have been met and no further services are needed and case can be closed;
Determine with young adult when self-sufficiency goal(s) have been met and no further services are needed and case can be closed;
Complete Forms CFS 3050 A, 3050B, 3050C, 3050D (only the "Child Well-Being Status" section), 3050G and Appendix 3G for Family Services and Family Preservations cases only;
Complete Forms CFS 7000, 7000A, 7001, 8591, 8592, 8593, 8594, 8595, 8596, 8597, 8598, 9599 as applicable for Self-Sufficiency cases only.

B. Case Plan Services With Custody

SRS is ultimately responsible for all children in the custody of the Secretary and accountable to the court of jurisdiction. In those situations where a child in custody is not referred to a Case Management Provider for services, the SRS social worker is responsible for all case planning tasks and services

Case plan services with custody may or may not have a service provider involved. Case plan services with custody may include Family Services, Family Preservation and Reintegration. If a child, or children, in the family have been placed in the custody of the Secretary of SRS but allowed to remain in the home, a separate set of case plan documents shall be completed specifically for each child. If a case management provider is involved SRS staff shall:

Provide information related to the child's and family's needs to the Case Management Provider;
Participate in the initial case planning conference;

The following activities are related to all case planning for cases with custody:

Meet with Family;
Develop tasks and objectives to meet Child Protection Objective(s)
Follow through with tasks assigned to SRS and/or service provider;
Monitor progress of achieving tasks with family;
Determine with family when child protection objective(s) have been met and a recommendation can be made to the court that custody be released;
Complete Forms CFS 3050 A, 3050B, 3050C, 3050D, 3050E, 3050F-1, 3050F-2, 3050G and Appendix 3G;
Submit court reports as required by Judicial District;
Provide a copy of completed case plan documents for each child in SRS custody to the court at least every 180 days during the time the child remains in SRS custody;
SRS Regional Independent Living Coordinator or designee shall attend case planning conference for all youth in out of home placement beginning at age 16, to begin discussion and preparation for self-sufficiency services in the event permanency is not achieved.
If the child is in out of home placement, the SRS Regional Independent Living Coordinator or designee shall participate in the exit interview prior to discharge with all youth in out of home placement who are exiting the system because they have reached 18 years of age or have been emancipated. If the youth has not completed high school, the interview shall include a discussion of future plans to achieve this goal. Youth shall have a viable plan to include where they will live and how they will support themselves in this plan. Information on available services, supports and resources shall be provided to the youth.

3211 SRS Responsibilities for Monitoring Cases Referred to Service Provider

Review and approve all custody case plans. An SRS social worker shall complete the Custody Case Plan Checklist--Appendix 3N--to document the review and approval of the case plan documents. The Case Management Provider shall provide the completed case plan documents to SRS within 3 business days of the case planning conference. The assigned SRS social worker shall review the case plan using the Appendix 3N and, if all review items are scored "yes", return the approved case plan to the Case Management Provider within 3 business days of receipt of the case plan.

If the SRS social worker is unable to approve the case plan due to required information not being included in the case planning documents, the case plan shall be returned to the Case Management Provider along with the Appendix 3N which shall reflect the information that is missing. Case Management staff are responsible to take the steps needed to make the needed corrections and provide the corrected case plan to SRS for review within 3 business days. SRS staff shall review the revised case plan and return the approved case plan to the Case Management Provider within 3 business days of receipt of the revised case plan.

Review statement on CFS 3050C which reads "Absent effective preventive services to assure the child's safety, the child will be determined to be at imminent risk of removal from the home, and SRS will request the court to place the child in SRS custody for out of home placement". If this statement applies to the child who is the subject of the case plan, check the box next to this statement. If this statement does not apply to the child, do not check the box. SRS social worker making this determination shall provide their signature.
Chart the child's progress and monitor "diligent efforts";
Track the progress and ensure the Case Management Provider is meeting the goals and objectives established during case planning conferences for the child and family through a system of both formal and informal monitoring;

3212 The Case Management Provider's Responsibility for Case Planning

Case Management Providers are responsible for working with the entire family of referred children. In addition to the responsibilities listed in PPM 3210 A & B, the Case Management Provider shall:

Facilitate, maintain, and enhance family relationships to the fullest extent possible;
Complete on-going assessments with the family and child and provide a copy to SRS, if requested.
Complete case planning for siblings who are in SRS custody and remain in the home. This includes those siblings in SRS custody who are living with the other parent or some other relative (have not been ordered into out of home placement) but the court has ordered a reintegration plan for these siblings with the same parent as the child who is in out of home placement.
Ensure the case plan meets all state and federal mandates and that SRS policy and procedures are followed as per the PPM.
Document all case activities for each child in SRS cust