Children and Family Services provide services and supports through the Independent Living Program to help youth who are likely to remain in foster care and "age out" of the foster care system. Youth may be eligible for these services and supports until 23 years of age depending on the specific service/support. See PPM 7000 for independent living program details.

For youth referred to a CW/CBS Provider, the CW/CBS Provider shall be responsible for providing life skills to youth age 8 and over in out of home placement.

Children & Family Services will complete the application process and determine eligibility associated with extending foster care medical coverage for all eligible youth. Annual reviews for youth receiving the Medical Card are required. No income or resource testing will be required for eligibility. The Youth will be responsible to keep CFS staff informed of current address. Youth may contact any SRS office to inform of changes required for Medical Card coverage. See PPM sections 7220 and 7222 for further details.

CFS staff shall notify all customers who may be eligible for the Medical Card Extension Program using the CFS 8596 Notice of Action-Eligibility Information and attaching the CFS 8595 Application for Medical Card Extension Program.

CFS staff shall review the eligibility file for presence of the EES 3850-Record of Identity and Citizenship Documentation-and accompanying verifications documents, which are required for all persons who are receiving a Title XIX medical card. Refer to Section 3410A for process to follow for issuance of the medical card.

The CFS 8596 can be used anytime an eligible youth comes to the attention of SRS and/or the contractor. The Application for Medical Card Extension Program CFS 8595 must be filled out and signed by the applicant. The Application CFS 8595 shall be date stamped with the date received by any SRS office. Eligibility for coverage will be granted for 3 months prior to application date unless customer rejects additional months on application form. CFS staff shall process and determine eligibility for this program. Once eligibility is determined, CFS staff shall notify customer of Initial Eligibility and document on the CFS 8597.

CFS staff shall be responsible to document a Yearly Review using the CFS 8598. If the customer has changes to current address during the year, the customer should contact the CFS worker and indicate such changes. To terminate the medical card, for any allowed reason, CFS staff shall notify the customer using the

CFS 8599. The Notice of Action for Termination shall be sent to the customer at least ten business days prior to any action.

For any customer in the custody of SRS, JJA, or tribal authority, when the youth turns 18 years old the eligibility worker will place an alert on the CLPR screen of KAECSES. NOTE: Posting alerts timely is very important. The Clearinghouse, EES, or other CFS staff will be using the alert system to know whether to forward an application to the Medical Card Extension Program eligibility worker.

STEP 1 - On a Menu such as CLME, enter case number and the benefit month in the NEXT field, type in the screen name PRAP. <Enter>

CLME CLERICAL MENU 010804 17:10

1. INQUIRY MENU

2. APPLICATION REGISTRATION

3. APPLICATION MAINTENANCE

4. NOT AVAILABLE

5. NOT AVAILABLE

6. CLIENT MAINTENANCE

7. PROGRAM AND PERSON ALERTS

8. CASE RECORD CONTROL

9. NOT AVAILABLE

10. NOT AVAILABLE

STEP 2 - In the Alert Type field by the client’s name enter the AO or NA alert code.

PRAP PROGRAM AND PERSON ALERTS 112003 13:09

CASE NAME: ANYWHERE, AMY CASE NUMBER: 00000539

PROGRAM ALERT TYPE PROGRAM ALERT TYPE

PROGRAM ALERTS: AM FC _

CLIENT ALERT TYPE

ANYWHERE, AMY AO

NEXT--> CAP2

CAP2 CASE PROFILE - PAGE 2 11200303 13:20

CASE NAME: ANYWHERE, AMY CASE NUMBER: 00000539

MR RECEIVED: INTERIM DUE DATE:

LAST ACTION: CHANGE PRAP 111903 PARENTS-IN-HH:

GA MOS: 000 ID: TAF MOS: 000 ID:

PROG BEN APP HH HH PROG STATUS REV CURRENT CURRENT

PROG ALERTS PRO RECD SIZE TYPE STATUS DATE DUE BENEFIT MONTH

AM 102003 102003 OPEN 110703 0904 1103

When the eligibility worker is informed of a release from SRS, JJA or tribal custody, if the youth is

18 years old or older at the time of the release, the eligibility worker should refer to CFS Policy & Procedure Manual section 7221 for details on eligibility requirements for the Medical Card Extension Program.

If the child is eligible, complete form CFS-8596 (Notice of Action, Medical Card Extension Program, Eligibility Information), include an application (CFS-8595 Application for Medical Card Extension Program), and send both to the customer, keeping a copy for the file.

If the eligibility worker has received an application for the Medical Card Extension Program at this time, complete form CFS-8597 (mentioned in Phase 3) to send to the customer. If the child is not eligible, close the foster care KAECSES case.

Regardless of eligibility, if an alert has not already been placed on KAECSES, do so now (see Phase 1 for instructions). If the child is eligible, leave the FC KAECSES case open and proceed to Phase 3.

Phase 3 - At the time an Application for Medical Card Extension Program is received:

Complete form CFS-8597 (Notice of Action, Medical Card Extension Program, Initial Eligibility) to assess eligibility for the program.

For youth who are eligible, the youth’s original foster care case number and customer identification number will be used for the medical card extension. These cases will be identified as being different from a regular foster care case by assigning a program sub-type.

If CLPR is showing a non-foster care medical case open during the period the customer is eligible for the Extension Program it will be necessary to determine which medical program is of greatest benefit to the customer. If any of the following benefit plans are appearing on the iCMMIS eligibility screen or the CLPR screen of KAECSES for the eligibility period of the Extension Program, do not open a FC-AO or FC-AJ medical card for those months.

* Have to remove the check mark from the filtered box to see these benefit plans.

SEPA SETUP PARTICIPATIONS 112003 13:36

CASE

NAME: FOSTER, ANN CASE NUMBER: 00000542 C MONTH: 1203

PREG TAF START START START

NAME REL MTHR MOS PGM PART DAY PGM PART DAY PGM PART DAY

01 ANN F PI AM IN 1 FC AO IN 1

If the FC case is closed, the AO or AJ program sub-types can be entered on CLIR at the time of case registration.

Yearly reviews can be tracked through the KAECSES reporting system or eligibility workers can set up their own tracking system. Complete form CFS-8598 (Notice of Action, Medical Card Extension Program, Yearly Review) and mail it to the customer yearly while a youth is eligible for the program. Update KAECSES following established procedures for yearly reviews.

A customer loses eligibility if they are no longer a resident of the state of Kansas or if they are incarcerated. Should they return to Kansas or be released from jail before their 21^st birthday eligibility in the Medical Card Extension Program could resume. The customer must complete a new application (CFS-8595) to re-initiate eligibility.

Termination of eligibility for this program occurs when one of the following happens:

Complete form CFS-8599 (Notice of Action, Termination of Medical Card) and close the KAECSES case following established procedures when ending participation in this program. The Notice of Action must be sent to the customer at least 10 business days prior to the closure of the medical card.

Remove the “AO” or NA” Alert from KAECSES if the reason for termination is that the customer turned 21.

Medical Cards returned undeliverable: If a medical card for this program is returned undeliverable, close the KAECSES case at the end of the current eligibility month and complete form CFS-8599 for the file. The customer will need to complete a new application form to be reconsidered for eligibility.

Youth still under the responsibility of the CW/CBS provider are not eligible for One Time Start Up Costs.

Youth who are leaving foster care to live on their own for the first time may need a one time payment for start up expenses, not including rent. These expenses may include utility deposits, necessary furniture, supplies, or other items as deemed appropriate by the youth and worker. A one time maximum payment of $500 is allowed for this purpose. If the youth’s budget indicates that he or she can manage without other financial support the case can be closed.

Payments shall be generated using the case number from a youth’s open KAECSES case. Payments shall be made using the vendor payment process with the ADM-3465 form (See local office rules for completion of process). Payments shall be made using the PCA/SubObj code combination 55520/1822 for payments.

Youth who are leaving foster care to live on their own for the first time may need assistance with the initial rent/room and board costs. A one time maximum payment of $300.00 is allowed for this purpose. If the youth’s budget indicates that he or she can manage without other financial support, the case can be closed. (Note: Rent would be paid directly to the landlord. Room and Board

costs would be paid to the youth for payment of services to the Rentor on their own.)

Payments shall be generated using the case number from a youth’s open KAECSES case . Payments shall be made using the vendor payment process with the ADM-3465 form (See local office rules for completion of process). Payments shall be made using the PCA code 55520 and SubObj Code 1700 (Rent) or 1811 (Room and Board) for payments.

Independent living subsidy is a time limited financial plan between a youth leaving foster care and SRS. The financial plan includes expectations from both the youth and the agency. The youth is expected to be working to achieve specified self sufficiency outcomes requiring an education or employment plan and to meet regularly with his or her community advisor/mentor and agency staff. Agency staff are expected to work with the youth to help them locate resources necessary to achieve the outcomes and to provide needed training and encouragement.

Youth still under the responsibility of the CW/CBS provider are not eligible for SRS IL Subsidy. For program information see PPM 7230.

Monthly payments are generated from an open KAECSES case. Payments are made retrospectively for the previous month. In order to open an independent living payment case the payment specialist shall receive a copy of the CFS Independent Living Subsidy Agreement, CFS 8591. The CFS 8591 is the payment unit copy.

If the case is currently open on KAECSES, the payment is made by updating the SEPA, FOCA and FCPD screens. If the case is not currently open on KAECSES, refer to the steps in Appendix B, Section III, A for opening a new case.

PGM: FC AO (youth who were in SRS Custody) or FC AJ (Youth who were in JJA Custody)

· Legal Status: FC AO = 1, 3, 5, 8, 11 FC AJ = 2, 4, 8, 11 (this should match the most recent prior legal status prior to aging out.)

· GRANT AMOUNT: Refer to SRS Independent Living Subsidy Agreement, CFS 8590. Not to exceed $300.00 (See NOTE)

The subsidy amount may increase or decrease monthly and is clearly defined on the CFS 7000 Self Sufficiency Plan. To verify the correct information is entered on FCPD for each month, see CFS 7000 Self Sufficiency Plan

If updating or opening the case after the cash monthly issuance date (see chart below), you will need to enter DA in the Benefit Issuance area to generate the payment for the current calendar month.

Example 1: If opening case for subsidy eligibility starting in February on February 24, you would need to enter DA in order for the payment to generate for February as payments on the monthly cycle have already been processed.

Example 2: If opening a case for subsidy eligibility starting in November on December 5, the benefit issuance indicator for the month of November is DA which is correct. When you copy the case to December, the benefit issuance indicator will be MO. This is also correct.

Example 3: An independent living subsidy case is opened, but not caught up with rollover. The current month for the case is April and the last IL payment made was for April on May 2^nd. Today is May 27^th and you copy details creating May. Since the monthly cycle to pay May’s benefits is past, you need to change the MO benefit issuance indicator from MO to DA. The case must be copied into June to catch the case up with rollover,

If opening this case after rollover (see chart below), you will need to go to the APEM screen and manually roll the case over to the next month. This is done by entering “4" and the month/year for the next month. ENTER.

Go to the “next” field and enter FCPD fill in the information on this screen. ENTER.

Practice Note: To enter IL Subsidy in KAECSES using the above procedures has required a work request for the KAECSES program. This program change has not been completed and will require alternative procedures until further notice.

Payments may be made to support IL youth in their educational and training plan as determined by the Case Plan. Payments may also be made to support IL youth in their educational and employment plan, and mentors who receive a $50.00 per month mentor fee, as determined by the Case Plan. For program information about mentors see PPM 7240.

There are some instances where payments for these services and/or goods will be made directly to the youth. When payments are made directly to the youth for services and/or goods, the youth shall provide a receipt of purchase or payment with a copy of the receipt to be kept in the SRS file for documentation.

These payments shall be generated using the case number from a youth’s open KAECSES case. Payments shall be made using the vendor payment process (VENPAY) with the ADM-3465 form. (See local office rules for completion of process.) Payments shall be made using the appropriate service/good type code (SubObj) as indicated in the Vendor Payment Tables at http://www.srsks.sr.state.ks.us/commissions/admin/VenPay_03/venpay_information.htm

For ETV, there is a $6,250 all funds limitation per case planning year on expenses. Monthly tracking and reporting of individual youth expenses may be found at https://165.201.112.117/facts/index.html in the financial reporting section. The $6,250 limit may include the amount paid on behalf of the student for the Kansas Foster Care Tuition Waiver Program. There are three categories of the Waiver Program, depending on the student's program start date. See PPM 7262 for details. Eligible students may receive ETV funds until 23 years of age.

All youth applying for the Foster Care Tuition Waiver Program shall submit their application directly to the financial aid department of the educational institution. See PPM 7262A for program details.